Collections : [James Madison University]

Administrative Files, ca. 1830-2002, is comprised of documents which record the information used to manage the cemetery. As such, it contains reports and minutes compiled by the cemetery's various treasurers and presidents over the years, information relating to board meetings, insurance policy papers, and other similar documents created in the course of running the business.

Financial Files, ca. 1840-2006, is comprised of financial documents of various types. These include receipts for materials purchased by the cemetery for operations, including hardware, materials, landscaping services, and other expenses relating to the day-to-day care of the cemetery grounds and buildings. Cemetery account books, receipt books, and ledgers track the income and expenditures of the Cemetery, including payments made to the cemetery for the one-time purchase of plots and ongoing income from perpetual care plots. Additional information includes cemetery tax documents are returns, employee payment and salary information, banking documents (including deposit slips and account statements), donor pledges, and other related documents directly impacting the financial affairs of Woodbine cemetery. Certain folder within this series are restricted, due to the presence of personally identifying information.

Items in this series consist of ledgers and notebooks that document the administrative functions of the church and span from the earliest written records in 1844 to 1979. The earliest record book, Church Record Book 1, contains documentation of the first organization of the church in August of 1844, and lists the original members separately as male, female, and colored members. Church Record Book 2 contains the copied text of the original deed of Bethlehem Church from September 1844. Materials within this series contain information related to church business including membership lists, records of deaths, names of elected officials, financial records, and meeting minutes. Financial records in this series include accounts of payments made to the pastor's salary and records for various collections taken within the church. Most items have labels taped to the cover of the ledger or notebook that indicate dates and contents. It is unknown when these notes were written, or by whom.