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The material in this sub-series is related to the Biennial meeting and conference.

The bulk of the William D. Stuart papers consists of the Civil War papers (60 items; 1861-1863) of Stuart. The papers contain:

• Correspondence to and from various Confederate Army officers
• Morning and guard reports
• Military orders
• Invoices and receipts documenting Stuart's brief service with the 15th Virginia Infantry Regiment and his command of the 56th Virginia Infantry Regiment

The Hardaway H. Dinwiddie papers consist of the personal papers (six items) of Dinwiddie, including:

• A calling card
• Poems about New Market Cadets
• A document titled "phrenological analysis" (1858)
• A manuscript of a VMI valedictory speech (1867)
• A VMI commencement program (1867)
• A certificate of withdrawal from Lexington's (Virginia) Masonic Lodge (1868)

This collection (18 items) consists of material dating from John M. Lillard's service as a United States Navy pilot stationed in the Persian Gulf area, including:

• Tactical pilotage and jet navigation charts that Lillard used during Operation Desert Storm and Operation Desert Shield in 1991
• Joint Overhead Graphic of Lebanon (1983) used during operations in support of the Multinational Peacekeeping Force occupation of Beirut International Airport
• Photographs of United States Navy F-14s and the USS Abraham Lincoln (CVN-72)
• A letter detailing Lillard's experience during the Persian Gulf War
• A program from a memorial service held aboard the USS Theodore Roosevelt for three men killed in action in February 1991

The bulk of the Charles A. Derby papers consists of Derby family correspondence. Approximately twenty-eight letters were written by Charles A. Derby (dated 1844-1862) and cover the period from late boyhood up to his death in battle in 1862. Included are letters (dated 1846-1847) written while he was a cadet at VMI, as well as correspondence dating from his careers as a teacher and Episcopal clergyman. Two items were written during his brief service in the Confederate Army.

The Otis D. Smith papers consist of the personal papers (10 items) of Smith, including:

• A letter of appointment to VMI (1929)
• A letter from the Lexington (Virginia) Postmaster explaining why VMI does not have a branch post office
• Correspondence concerning the purchase of a radio and radio contest
• Finals program (1933)
• Two photgraphs
• A postcard (1929) sent by Superintendent John A. Lejeune to parents of new cadets

This collection consists of World War II era maps and listings of geodesic points used by Richard B. Sinclair while fighting in Europe, and items dating from Sinclair's VMI cadetship, including a cadet account book (1927-1931), and dance and finals programs.