Alumni Association Records

Access and use

Location of collection:
College of William and Mary
Special Collections Research Center
Earl Gregg Swem Library
College of William and Mary
400 Landrum Drive
PO 8795
Williamsburg, VA 23187-8795
Contact for questions and access:
Phone: (757) 221-3090
Fax: (757) 221-5440
Restrictions:

This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Terms of access:

Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.

Preferred citation:

Alumni Association Records, Special Collections Research Center, William & Mary Libraries.

Summary

Extent:
52.00 Linear Feet
Creator:
Society of the Alumni, Alumni Band Organization., Fund for William and Mary, and Order of the White Jacket
Language:
English
Preferred citation:

Alumni Association Records, Special Collections Research Center, William & Mary Libraries.

Background

Scope and content:

The records of the Alumni Association of the College of William and Mary include office files, material from select Executive Secretaries, meeting minutes, publications, correspondence, and other material documenting the activities of the William & Mary Alumni Association as well as the College of William & Mary's history and alumni more generally.

Biographical / historical:

The William and Mary Alumni Association was founded on July 4, 1842, and is the sixth-oldest alumni organization in the country. All graduates and former students of the College of William and Mary are considered members of the Alumni Association. The Alumni Association is an independent, nonprofit organization that serves William and Mary and its many alumni, students, parents and friends and is governed by a 17-member Board of Directors.

The generally accepted date for the founding or the William and Mary Alumni Association is July 4, 1842. An alumni organization of some sort may have been in existence before this time. However, this is the date that the Honorable Nathaniel Beverly Tucker, a judge and professor of national and municipal law and of the science of government at the College delivered the first Alumni Day oration.

Acquisition information:
Acc. 1939-110 correspondence 1920-1936 received 4/29/1939; Acc. 1937-281 minutes 1889-1932 purchased 10/6/1937; Acc. 1940-274: Bound minutes, 1937-1939 received 7/12/1940; Acc. 1942-77 1843 address, gift 4/3/1942; Acc. 1946-383 Correspondence 1942-1945 deposited on 12/13/1946; Acc. 1964-66 Correspondence acquired 10/19/1964; Acc. 1983.100 received 04/14/1960; Acc. 1993.50 (an earlier Manuscripts accession transferred to University Archives?); Acc. 1994. 010 was a gift from the Alumni Association on 02/03/1994; Acc. 1999.085 transferred from the Alumni Association 08/30/1999; Acc. 2008.149 received from Jeb Stuart Rosebrook of the Alumni Association sometime prior to 2007. Acquisition information for material received after 7/13/2009 is available by consulting a Special Collections Research Center staff member.
Custodial history:

Portions of this collection were previously part of the University Archives Publications Collection.

Processing information:

Acc. 2008.149 accessioned from the backlog 12/11/2008 by Amy C. Schindler, University Archivist. Box and Folder List for Series 1 compiled by Amy White, SCRC staff, in January-February 2010. Box and Folder List for Series 2, 5, & 6 compiled by Emily Eklund, SCRC staff, in May 2010. Acc. 2011.498 accessioned and minimally processed by Steven Bookman, University Archives Specialist, in August 2011. Acc. 2011.521 accessioned and minimally processed by Steven Bookman, University Archives Specialist, in August 2011.

Arrangement:

Organized into series by accession: Series 1: Publications, Series 2: Acc. 1983.100: Richmond Chapter, Series 3: Acc. 1993.50: Executive Secretary's Files, Series 4: Acc. 1994.010: Homecoming Material, Series 5: Acc. 1999.085: Subject Files, Series 6: Acc. 2008.149: Jeb Stuart Rosebrook Files, Series 7: Acc. 2011.498: Class Reunion Files and Alumni Groups, Series 8: Acc. 2011.521: Alumni Association Programs and Young Guard Records. Series 11: Acc. 2014.093 150th anniversary three-ring binder containing the program from the Alumni Association's 150th anniversary, which was celebrated in 1992. Contents include flyers, newsletters and other publications, and photographs

Colonial Re-echo for the class reunion is filed in the class folder, not the year that the reunion took place.

Accruals:

Accruals are anticipated on an ongoing basis.

Physical / technical requirements:

Portions of this collection are stored offsite. Consult a staff member for assistance.

Rules or conventions:
Describing Archives: A Content Standard