Office of the Bursar Records

Access and use

Location of collection:
College of William and Mary
Special Collections Research Center
Earl Gregg Swem Library
College of William and Mary
400 Landrum Drive
PO 8795
Williamsburg, VA 23187-8795
Contact for questions and access:
Phone: (757) 221-3090
Fax: (757) 221-5440
Restrictions:

This collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Terms of access:

Before reproducing or quoting from any materials, in whole or in part, permission must be obtained from the Special Collections Research Center, and the holder of the copyright, if not Swem Library.

Preferred citation:

Office of the Bursar Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.

Summary

Extent:
7.00 Linear Feet
Creator:
College of William and Mary. Office of the Bursar.
Language:
English
Preferred citation:

Office of the Bursar Records, Special Collections Research Center, Earl Gregg Swem Library, College of William and Mary.

Background

Scope and content:

The records of the Office of the Bursar are some of the earliest and most comprehensive records of the College of William and Mary from the 18th century surviving to the present day. Of particular note are various references to individuals enslaved by the College as well as to the Brafferton Indian School. The collection includes Bursar's reports, financial statements, statements of rents due to the College, accounts with individuals, lists of tenants, receipts and expenditures, revenues from the exportation of tobacco, duties on skins and furs, bills of lading, as well as indentures of people to the College. The account books reference student accounts, including that of Thomas Jefferson.

The bills of lading include the name of the ship, the destination (i.e., London, Philadelphia) and sometimes the name of the ship's captain.

Several documents reference payment for servants' [enslaved individuals] clothes, board, and other general expenses and sometimes include names, such as Lemon, Pompey, and Oliver.

Biographical / historical:

The Financial Operations department at the College of William & Mary and the Virginia Institute of Marine Science (VIMS) is responsible for providing comprehensive accounting, bursar and payroll services in support of the College's primary mission of education, research and public service.

Acquisition information:
Acc. 1979.036 was transferred from Student Financial Aid on 05/1979 and 08/1987. Acc. 1979.078 was received from the James Blair Attic 05/1979. An addition was received 10/25/1984. Acc. 1983.122 was received 12/01/1983. Acc. 1984.031 was received 02/1984, 06/06/1984, and 09/02/1991. Acc. 1984.056 was transferred from General Accounting on 09/03/1984 and 04/09/1986. Acc. 1984.057 transferred from General Accounting on 04/09/1986, 03/13/1990, and 03/16/1992. Acc. 1984.058 transferred from General Accounting on 04/09/1984 and 09/03/1984. Acc. 1984.059 transferred from General Accounting on 09/03/1984, 02/06/1985, 04/09/1986, 03/13/1990, and 03/16/1992. Ac. 1985.073 was received 10/18/1985. Acc. 1991.088 purchased from Al Canero 09/02/1991.
Custodial history:

Acc. T2004.004 was destroyed on 4/8/2008; Acc. T2004.005 was destroyed on 4/8/2008; Acc. T2007.003 was destroyed on 7/9/2008 according to the General Schedules of the Library of Virginia.

Portions of this collection were previously part of the University Archives Publications Collection.

Physical / technical requirements:

When available, photocopies, microfilm, digital versions, or other reproductions must be used in place of original documents.

Parts of this collection requires microfilm or microfiche readers.

Rules or conventions:
Describing Archives: A Content Standard