University Archives Photograph Collection

Access and use

Location of collection:
College of William and Mary
Special Collections Research Center
Earl Gregg Swem Library
College of William and Mary
400 Landrum Drive
PO 8795
Williamsburg, VA 23187-8795
Contact for questions and access:
Phone: (757) 221-3090
Fax: (757) 221-5440
Restrictions:

Collection is open to all researchers. Manuscript collections and archival records may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, such as the Virginia Public Records Act (Code of Virginia. § 42.1-76-91); and the Virginia Freedom of Information Act (Code of Virginia § 2.2-3705.5). Confidential material may include, but is not limited to, educational, medical, and personnel records. If sensitive material is found in this collection, please contact a staff member immediately. The disclosure of personally identifiable information pertaining to a living individual may have legal consequences for which the College of William and Mary assumes no responsibility.

Terms of access:

Before publishing quotations or excerpts from any materials, permission must be obtained from the Curator of Manuscripts and Rare Books, and the holder of the copyright, if not Swem Library.

Preferred citation:

University Archives Photograph Collection, Special Collections Research Center, William & Mary Libraries

Summary

Extent:
42.5 Linear Feet and 528 Megabytes
Language:
English
Preferred citation:

University Archives Photograph Collection, Special Collections Research Center, William & Mary Libraries

Background

Scope and content:

The collection includes print and some digital photographs of campus buildings, events, activities, subjects, and individuals, including alumni, faculty and staff, administrators, and visitors to campus.

It is important to note that if looking for a specific person, such as Margaret Thatcher, to look not only for that person's name but to also look at photographs from events that person likely attended, such as Charter Day and Commencement. The same should be said for subjects, such as the College Mace. In addition to it having its own folder, it can also be seen in photographs from Convocation, Charter Day, and Commencement.

Arrangement:

This collection is arranged into four series. The first series is comprised of photographs of physical buildings and a couple of well-known spaces that researchers may consider along the same lines (example: Crim Dell). The second series is comprised of subjects and activities and includes photographs related to a variety of activities held on-campus as well as subjects such as specific groups. The third series is comprised of individuals. Each person's entry is marked to note their association with William & Mary. More information is available in the scope & content note at the series level. The fourth series is comprised of group images of the Board of Visitors. These photographs were given their own series because it is the only subject wherein photographs are taken every year and added to the collection.

Physical / technical requirements:

This collection contains digital photographs. At least 72 hours advanced notice required for access.

Rules or conventions:
Describing Archives: A Content Standard