VMI Order Books and memoranda

Access and use

Location of collection:
Virginia Military Institute Archives
Preston Library
Virginia Military Institute
345 Letcher Ave.
Lexington, VA 24450-0304
Contact for questions and access:
POC: Jeffrey S. Kozak
Phone: (540) 464-7516
Phone: (540) 464-7566
Fax: (540) 464-7089
Restrictions:

This Record Group contains restricted material. Access to certain categories of archival records is restricted because they contain material protected under federal or state statutes governing privacy and confidentiality. Examples include, but are not limited to, student, personnel, and medical records.

Background

Scope and content:

The Order Books contain official orders and notices concerning the military regulations and operations, as well as the academic administration of the Institute. The definitions of Orders, Special Orders, and Memoranda overlap and vary over time.


General Orders: Announcements of interest to all or to a large group of cadets and the faculty, concerning military and academic schedules and regulations, special events, military and academic ranking.

Special Orders- Issues of concern to individual or to a small group of cadets. Cover a wide range of topics, but particualrly concern appointments, promotions, disciplinary actions, and permissions.

Memoranda- From Sept. 1926 through present, the memoranda are grouped separately, but are contained within the order book for the academic year. Memoranda cover administrative issues which do not require official military orders. Prior to 1922, this type of notice was infrequently included in the Order Books as a Circular. There is also a separate series of unbound memoranda.

Later volumes contain copies of the weekly Faculty and Staff Bulletin, which contains announcements about calendar events, reminders, and other information of broad interest.

Orders are issued by the Office of the Chief of Staff on behalf of the Superintendent.

Accruals:

Received annually from Office of the Superintendent. Latest volume in Archives is for academic year 2011-2012.

Physical location:
Archives stacks, Record Group 02, Superintendent