Virtual Library of Virginia records

Access and use

Location of collection:
George Mason University
2400 Fenwick Library
Special Collections Research Center
Fenwick Library MS2FL
George Mason University
Fairfax, VA 22030
Contact for questions and access:
POC: Mieko Palazzo
Phone: (703) 993-2220
Fax: (703) 993-2669
Restrictions:

There are no access restrictions.

Terms of access:

The copyright and related rights status of this collection have not been evaluated (See http://rightsstatements.org/vocab/CNE/1.0/)

Preferred citation:

Virtual Library of Virginia records, C0148, Special Collections Research Center, George Mason University.

Summary

Extent:
10 Linear Feet 22 boxes
Creator:
VIVA, the Virtual Library of Virginia
Abstract:
The collection contains documents and correspondence from the development and operations of the Virtual Library of Virginia (VIVA) consortium from its founding onward. Among the documents included are agendas, minutes, and supporting documents from Committee meetings, articles about VIVA, correspondence, contracts, listservs, meeting minutes, policies and procedures, proposals, publications, reports, and printouts of webpages.
Language:
English
Preferred citation:

Virtual Library of Virginia records, C0148, Special Collections Research Center, George Mason University.

Background

Scope and content:

The collection contains documents and correspondence from the development and operations of the Virtual Library of Virginia (VIVA) consortium from its founding onward as documented by Kathy Perry the Director of VIVA.

Series 1 contains documents generated by VIVA committees. Committees include the Steering Committee, the Resource Users Committee, the Outreach Committee, the Resource Sharing Committee, the task force on Cataloging and Intellectual Access, the User Group, the Special Collections Committee and the Technical Issues Committee. Material includes meeting agendas, minutes and notes, committee assignment information, committee reports, committee lists, budget information, correspondence, journal subscription information, information about specific software and computer programs, cost savings and value added survey information, documents from regional meetings and workshops, lists of institutional participants, contact directories, VIVA information packets, travel reimbursement information, interlibrary loan information, press releases and information about the Virginia Heritage Project.

Series 2 contains material generated by the various meetings, forums, training sessions and workshops. Documents include correspondence, evaluation forms, meeting agendas, notes, and minutes, registration and attendance information, contact lists and directories, logistical information, information about software and computer programs, fact sheets, group lists, information about electronic resources, VIVA packets, VIVA publications, travel reimbursement information and ILL guidelines and lending reports. The series is divided into two subseries, Regional Meetings and Workshops.

Series 3 contains information generated by VIVA contact directories. Material includes VIVA contact directories, committee lists, memos, correspondence, faxes, a personnel directory, notes, maps and lists of participating institutions, VIVA fact sheets, recommendations for organization structure and VIVA publications.

Series 4 contains information generated by the cost saving and value added survey. The CSVA survey was sent to VIVA member institutions "to assess the impact of VIVA's shared purchase of electronic resources". Material includes rough drafts and final versions of the survey, blank and completed surveys, CSVA survey executive summaries, notes, budget information, narrative summaries, questionnaire responses, instructional letters, correspondence, documents on three and a half inch floppy disks, lists of journals available from Ideal (Academic Press), IAC, and Project Muse, survey distribution checklists, lists of VIVA participating institutions, survey results, financial benefit reports, information about the VIVA listserv and home page, VIVA fact sheets, a rough draft of the State Council of Higher Education in Virginia Library Advisory Committee 1998-2000 Biennial Budget Proposal, VIVA electronic resources spreadsheets and subscription prices worksheets.

Series 5 contains miscellaneous documents generated by the Virtual Library of Virginia. Material includes correspondence, travel reimbursement information, information from the Allied Health and Nursing Collaborative Collection Project, VIVA publications, newspaper articles, information about the State Council of Higher Education in Virginia Library Advisory Committee 1998-2000 Biennial Budget Proposal, VIVA website information, vendor client reviews, information about authentication, security, and access management issues for VIVA users, lists of VIVA institutional participants, budget information and lending information.

Biographical / historical:

The Virtual Library of Virginia (VIVA) is a consortium organized in 1994 to provide, in an equitable, cooperative and cost effective manner, enhanced access to library and information resources for Commonwealth of Virginia institutes of higher education serving the higher education community. VIVA facilitates its member libraries cooperative purchase of electronic databases and sharing of other resources such as their valuable print collections.

The 39 State-assisted academic colleges and universities in Virginia are charter members of VIVA by legislative action. These include the 6 public doctoral institutions; 9 comprehensive institutions; and 24 community colleges and two-year branch campuses. In addition, the private non-profit institutions of higher education comprising the Virginia Independent College and University Library Association (VICULA) have participated as charter members from the inception of VIVA. The Library of Virginia, as a State library agency with educational and research mission, also participates as a member of VIVA.

Acquisition information:
Collection donated by Katherine Perry in 1997-2010.
Processing information:

Processed by Special Collections Research Center staff. EAD markup completed by Eron Ackerman, Jordan Patty in 2009. Additional processing and EAD markup by Harold J. Barthold in 2010.

Arrangement:

Arranged into five series by subject.

Series
  1. Series 1: VIVA Committees, April 1994-September 2007 (Boxes 1-13, 21-22)
  2. Series 2: VIVA Events and Meetings, January 1995-August 2001 (Boxes 14-16)
  3. Series 3: VIVA Contacts Directories, January 1995-September 2000 (Boxes 17-18)
  4. Series 4: VIVA Cost Saving and Value Added Survey, July 1994-July 1999 (Boxes 19-20)
  5. Series 5: Miscellaneous VIVA Documents, November 1994-January 2003 (Box 20)
Rules or conventions:
Describing Archives: A Content Standard