Virginia Office of the Secretary of Administration 1997-2006 (bulk 2002-2006)

Access and use

Location of collection:
Library of Virginia
The Library of Virginia
800 East Broad Street
Richmond, VA 23219
Contact for questions and access:
POC: Archives Reference Services
Phone: (804) 692-3888

Summary

Language:
English

Background

Scope and content:

Correspondence, reports, reviews, memorandums and other working papers created and collected by the Office of the Secretary of Administration during the gubernatorial term of Virginia Governor Mark R. Warner, 2002-2006. This collection consists of 17 records series which document the activities of the Office of the Secretary of Administration, as well as the agencies and boards which fall under its heading.

Biographical / historical:

The Office of Administration was established in 1966 as part of the Office of the Governor to assist the Chief Executive in carrying out his duties. Several agencies including the divisions of the Budget, Personnel, Engineering and Building and Planning reported to the Commissioner of Administration. In 1970, the Governor's Management Commission Study recommended the creation of six "Deputy Governors" to assist the Chief Executive in his managerial duties. Compatible functions of government were grouped under these administrative heads, who would serve as the Governor's top management team or "secretariats," as they are now called. Governor Linwood Holton's top priority for the 1972 session of the General Assembly was a proposal for a Governor's Cabinet, reorganizing state agencies into six major departments, each headed by a secretary appointed by the Governor. The office of the Secretary of Administration was created on April 8, 1972, by an act passed by the General Assembly. Governor Holton appointed T. Edward Temple, the Commissioner of Administration since 1970, as the first Secretary of Administration. When Temple took office on July 1, 1972, he was responsible for the divisions of the Budget, Personnel, Engineering and Buildings, Automated Data Processing, Justice and Crime Prevention, State Planning and Community Affairs, Council on the Environment, State Board of Elections and the Office of Special Programs. The Office has undergone a series of administrative reorganizations since 1972. On April 12, 1976, the Legislature combined the secretariats for administration and finance, effective July 1, 1976. On July 1, 1984, the offices were separated.

The Secretary of Administration is a member of the Governor's Cabinet, is appointed by the governor, and is subject to confirmation by the General Assembly. At the start of Governor Mark R. Warner's term in 2002, the Secretary of Administration was responsible for the direction of, or had jurisdiction over, 12 state agencies and boards. Three entities were removed from the Secretary of Administration's supervision during Governor Warner's term, and two agencies received changes in title. The original list of agencies and boards under the heading of the Secretary of Administration is as follows: Charitable Gaming Commission (name changed to the Department of Charitable Gaming in 2003), Commonwealth Competition Council (transferred to the Department of Budget and Planning in June 2004), Compensation Board, State Board of Elections, Department of Employment Dispute Resolution, Department of General Services, Department of Human Resource Management, Council on Human Rights, Commission on Local Government (merged with the Department of Housing and Community Development in 2003), Public Broadcasting Board, Department of Rights for Virginians with Disabilities (became an independent agency called the Virginia Office for Protection and Advocacy in 2002), and the Department of Veterans' Affairs, (name changed to the Department of Veterans Services in 2003).

On January 3, 2002 Governor-elect Warner named Sandra Bowen as his Secretary of Administration. Prior to taking this position, Secretary Bowen served as Special Assistant to Governor Charles S. Robb, and as Secretary of the Commonwealth during the administration of Governor Gerald L. Baliles. She was also the Director of Gubernatorial Transition between the Robb and Baliles administrations. Sheryl D. Bailey, formerly of the Hampton city manager's office, and James T. Roberts, formerly the Director of Planning and Resources at the Science Museum of Virginia were selected as Deputy Secretaries of Administration. Roberts later became Director of the Department of General Services, and Richard Zorn was selected to fill his position as Deputy Secretary. Information about this office is available in the archived website files of the Office of the Secretary of Administration, (2005-2006). They can be found by searching the Library of Virginia's catalog using "Secretary of Administration" as the subject.

Acquisition information:
Transferred by Faye K. Straub, Office of the Secretary of Administration, 1111 East Broad Street, Room 307-B, Richmond, Virginia, 23219, 16 January 2006.
Arrangement:

This collection is arranged into the following series:

  • Series I. Agency Employees on Temporary Assignment Reports, 2002-2005
  • Series II. Appointment Calendars, 2002-2005
  • Series III. Assessments of Mandates on Local Government, 2002-2005
  • Series IV. Capital Outlay Files, 2002-2005
  • Series V. Constituent Correspondence, 2002-2005
  • Series VI. Correspondence and Supporting Documentation: Assigned State Agencies, 2001-2005
  • Series VII. Correspondence and Supporting Documentation: Office of the Secretary, 2001-2005
  • Series VIII. Environmental Impact Studies, 2002-2005
  • Series IX. Freedom of Information Act Requests, 2002-2005
  • Series X. Intellectual Property Rights, 2002-2005
  • Series XI. Legislative Files, 2002-2006
  • Series XII. Public Broadcasting Board, 1997-2006
  • Series XIII. Real Property Files, 2002-2005
  • Series XIV. Special Projects File: Electronic Procurement (eVA), 2002-2005
  • Series XV. Special Projects File: Virginia Partners in Procurement, 2003-2004
  • Series XVI. Veterans' Affairs Records, 2002-2005
  • Series XVII. Weekly Report Files, 2002-2005
Physical description:
30 cu. ft. (86 boxes)