Department of Surgery operation logs (Series 7)

Scope and content:

These items consist of: Sixteen logbooks covering the following dates: 1908-09-01 to 1910-12-30, 1911-01-02 to 1913-11-27, 1913-11-28 to 1916-03-24, 1917-11-02 to 1919-05-06, 1919-05-08 to 1920-05-31, 1920-06-01 to 1921-05-28, 1921-05-29 to 1922-04-15, 1922-04-15 to 1923-05-18, 1923-05-18 to 1924-07-16, 1924-07-17 to 1925-10-31, 1925-11-01 to 1927-02-07, 1929-10-17 to 1932-02-28, 1940-12-01 to 1943-07-14, 1943-07-14 to 1945-09-25, 1945-09-26 to 1948-08-31, 1948-09-01 to 1951-08-31. These appear to be divided between general surgery and ENT. The dates of the above do not exactly align with what is in the document nor are they identified the exact same way. However, 16 are listed in the document and 16 are listed above.

The data found in these books include: Recording date, name, operation, surgeon, and anesthesia. Entries for general surgery after December 1931 contain in addition ward assignment and nurse. Entries for Eye, Ear, Nose, and Throat surgery after February 1932 contain in addition history number, ward assignment, assistant surgeon, anesthetist, and nurse.

General Surgery Books (1908-1932). BIR-1092 Book 1, 1908 September 1 - 1910 December 30; 10" x 7.75"; 200 pages. BIR-1193 Book 2, 1911 January 2 - 1913 November 27; 8.75" x 7.5"; 300 pages. BIR-1194 Book 3, 1913 November 28 - 1916 March 24; 10.5" x 8.25"; 296 pages. BIR-1195 Book 4, 1917 November 2 - 1919 May 6; 10.5" x 8.25"; 300 pages. BIR-1196 Book 5, 1919 May 8 - 1920 May 31; 10" x 8"; 300 pages. BIR-1197 Book 6, 1920 June 1 - 1921 May 28; 10" x 8"; 300 pages. BIR-1198 Book 7, 1921 May 29 - 1922 April 15; 10" x 8"; 298 pages. BIR-1199 Book 8, 1922 April 15 - 1923 May 18; 1 O" x 8"; 300 pages. BIR-1100 Book 9, 1923 May 18 - 1924 July 16; 10" x 8"; 298 pages. BIR-1101 Book 10, 1924 July 17 - 1925 October 31; 10" x 8"; 300 pages. BIR-1102 Book 11, 1925 November 1 - 1927 February 7; 10" x 8"; 300 pages. BIR-1103 Book 12, 1929 October 17 - 1932 February 28; 10" x 8.25"; 300 pages. BIR-1104 Book 13, 1940 December 1 - 1943 July 14; 17.50" x 14.25"; 224 pages. BIR-1105 Book 14, 1943 July 14 - 1945 September 25; 17.50" x 14.25"; 224 pages. BIR-1106 Book 15, 1945 September 26 - 1948 August 30; 17.50" x 14.25"; 224 pages. BIR-1107 Book 16, 1948 September 1 - 1951 August 31; 17.50" x 14.25"; 224 pages.

Eye, Ear, Nose, and Throat (EENT) Surgery Books (1917-1937). BIR-1111 Book 1, 1917 January 2-1926 January 13; 10" x 7.75"; 200 pages; pp. 172 - 200 blank. BIR-1112 Book 2, 1930 November 29 -1934 December 22; 10" x 8.25"; 300 pages. BIR-1113 Book 3, 1934 December 24-1937 December 31; 9.75" x 8.25"; 300 pages.

Access and use

Location of collection:
University of Virginia, Special Collections Dept.
Albert and Shirley Small Special Collections Library
University of Virginia
P.O. Box 400110
160 McCormick Rd
Charlottesville, Virginia 22904-4110
Contact for questions and access:
POC: Brenda Gunn
Phone: (434) 924-1037
Phone: (434) 243-1776
Fax: (434) 924-4968
Restrictions:

Does HIPAA apply (i.e., PHI cannot be disclosed without authorization, or identifiers must be redacted)?

No. Transferred to Alderman, and then to Library before HIPAA or state laws required authorization.

Parent restrictions:

Statement for HIPAA-Protected Collections This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted. Use of these materials may be permitted only under specific conditions, including: -Approved research under a UVA Institutional Review Board (IRB) protocol -Preparatory-to-research review by authorized UVA Health employees -Access by individuals to their own medical records, coordinated through UVA Health Information Management Please contact the curator via email with a detailed request: Meggan Cashwell mfc9n@virginia.edu

Statement for Collections Containing Health Information (Not Legally Restricted) This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions. Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information. For questions, please contact the curator: Meggan Cashwell mfc9n@virginia.edu

Parent terms of access:
Conditions Governing Use A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management. Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication. Please email hsl-historical@virginia.edu to learn more about our access policies.

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