Department of Medicine Patient Record Books (Series 5)

Scope and content:

These items consist of: Book 1, 1915 November 29 - 1919 May 17; 14'' x 6''; 218 pages. BIR 1114 Book 2, 1919 May 17 - 1922 September 25; 14'' x 6''; 220 pages. BIR 1115 Book 3, 1921 September 2 - 1925 March 1; 14'' x 6''; 216 pages; pp. 196 - 216 blank. BIR 1116

The data found in these books include: recording date, medical number, house number, ward assignment, name, diagnosis, and remarks for 11,559 patients between 1915-1925.

Access and use

Location of collection:
University of Virginia, Special Collections Dept.
Albert and Shirley Small Special Collections Library
University of Virginia
P.O. Box 400110
160 McCormick Rd
Charlottesville, Virginia 22904-4110
Contact for questions and access:
POC: Brenda Gunn
Phone: (434) 924-1037
Phone: (434) 243-1776
Fax: (434) 924-4968
Restrictions:

This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance & Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions.

Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information.

For questions, please contact the curator: Meggan Cashwell mfc9n@virginia.edu

Parent restrictions:

Statement for HIPAA-Protected Collections This collection contains materials that are subject to the Health Insurance Portability and Accountability Act (HIPAA) and/or other applicable privacy laws. Access to these materials is restricted. Use of these materials may be permitted only under specific conditions, including: -Approved research under a UVA Institutional Review Board (IRB) protocol -Preparatory-to-research review by authorized UVA Health employees -Access by individuals to their own medical records, coordinated through UVA Health Information Management Please contact the curator via email with a detailed request: Meggan Cashwell mfc9n@virginia.edu

Statement for Collections Containing Health Information (Not Legally Restricted) This collection contains materials that include references to personal or health-related information. Based on their provenance, function, and/or context of creation, the UVA Health Corporate Compliance Privacy Office has determined these materials are not subject to HIPAA or other statutory privacy restrictions. Researchers are advised that materials may contain sensitive personal information. Use of these materials should be guided by professional ethics, including respect for individual privacy, dignity, and the potential for harm, particularly when working with identifiable information. For questions, please contact the curator: Meggan Cashwell mfc9n@virginia.edu

Parent terms of access:
Conditions Governing Use A portion of this collection contains materials subject to the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. Access to these materials is restricted and may be granted only under specific conditions, including approved institutional review board (IRB) protocols, preparatory-to-research review by authorized University of Virginia Health employees, or access by individuals to their own records through Health Information Management. Researchers must comply with all applicable privacy regulations, including requirements for de-identification prior to publication. Please email hsl-historical@virginia.edu to learn more about our access policies.

Contents