Claude Moore Health Sciences Library
Department of Student Health records
RG.17.6
Archival Resource Key
Previous Archival Resource Key
Previous Archival Resource Key
Previous Archival Resource Key
Previous Archival Resource Key
/repositories/7/resources/802
1 Linear Feet
1939-Present
English
Biographical / Historical
During the early days of the University of Virginia, there were no hospital facilities for ill students, who were typically attended in their rooms by a medical faculty member or local physician. In 1857, the Board of Visitors allocated funding for the construction of a student infirmary, which, once completed, would become one of the first academic student health centers in the country. The Infirmary was located just east of the south end of the Lawn. The structure still exisits and is known today as "Varsity Hall." Responsibility for the care of sick students lay with the medical faculty and the Infirmary was used for both outpatient and inpatient student health services until the opening of the University Hospital, which then became the location of inpatient care.
By the 1930s, due to growing University enrollment, the medical faculty realized a more formal system of student health care was needed. After a successful appeal to the President of the University, a Committee on Student Health was appointed. On this Committee's recommendation, the Department of Student Health was created in 1938 under its first director, Dr. Andrew D. Hart, Jr. Student Health was located in the Entrance Building (now known as the Corner Building, which currently houses the University's Women's Center).
As UVA continued to grow during the mid-20th century, so too did the Department of Student Health. Additional staff were hired to meet the demands of rising student enrollment and increasing numbers of clinic visits. After UVA became fully coeducational in 1970, gynecology services began to be offered to meet the needs of the new group of female students. During the 1980s, the mission of Student Health expanded to include health education programs and peer educator initiatives.
By this time the physical facilities of the Department of Student Health were proving inadequate, and planning began for the construction of a new building. In 1989, the Elson Student Health Center was completed on Brandon Ave, where the Department has been located for over three decades. A new UVA Student Health and Wellness Center is scheduled to be completed in 2021.
Scope and Contents
This collection holds permanent institutional records created by the faculty and staff of the University of Virginia Department of Student Health or by other individuals related to the operations of Student Health. Materials include annual reports, correspondence and subject files of the Director of Student Health, planning documents and reports, historical policies and procedures, department histories, committee records and meeting minutes, photographs, and marketing materials.
General
Records of the Department of Student Health may be classified elsewhere as RG-18. Within University administrative organization, the Department of Student Health is currently located under the Division of Student Affairs, rather than under the Health System (RG-17). However, historically, the Department of Student Health has had a close relationship with the School of Medicine and the Medical Center and the Director of Student Health is classified as a faculty member in the School of Medicine. For these reasons, it was decided that the Department of Student Health records would reside at the Claude Moore Health Sciences Library rather than at the Albert and Shirley Small Special Collections Library and the classification RG-17-6 was created to house these records.
Arrangement
Records are generally organized according to the Records Retention and Disposition Schedules Series maintained by the Library of Virginia (LVA). When necessary, additional subdivisions have been created for materials that do not have clear equivalents in the LVA resources. When possible, the original organization of materials was taken into consideration--see series-level Arrangement notes for more information.
Conditions Governing Access
All materials in this collection are available for public access unless otherwise noted. Restrictions on access are made in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Family Educational Rights and Privacy Act of 1974 (FERPA), the Virginia Freedom of Information Act, and any related policies or regulations.
Conditions Governing Use
The University of Virginia owns the copyright to most of the materials in this collection that have not yet entered the public domain. You are free to use collection materials in any way that is permitted by the copyright and related rights legislation that applies to your use. For other uses you need to obtain permission from the rights-holder(s).
Custodial History
Records transferred by Caroline Walters from UVA Records Management to the Claude Moore Health Sciences Library on 30 April 2018.
University of Virginia
Annual reportsRG-17-6-2Archival Resource Key/repositories/7/archival_objects/174546Conditions Governing AccessThere are no restrictions on access to the annual reports.
Conditions Governing UseThe University of Virginia owns the copyrights to the annual reports.
Scope and ContentsThis series consists of annual reports produced by the Department of Student Health. For some years, both a final printed annual report and related material compiled by the Director of Student Health are included.
ArrangementAnnual reports are arranged in chronological order by the date of creation for the reports.
Archival Resource Key/repositories/7/archival_objects/1746601938-193911BIR-1133Archival Resource Key/repositories/7/archival_objects/1746611939-194012BIR-1133Archival Resource Key/repositories/7/archival_objects/1746621940-194113BIR-1133Archival Resource Key/repositories/7/archival_objects/1746631941-194214BIR-1133Archival Resource Key/repositories/7/archival_objects/1747991942-1943BIR-1133Archival Resource Key/repositories/7/archival_objects/1746641943-194415BIR-1134Archival Resource Key/repositories/7/archival_objects/1746651944-194516BIR-1134Archival Resource Key/repositories/7/archival_objects/1746661945-194617BIR-1134Archival Resource Key/repositories/7/archival_objects/1746671946-194718BIR-1134Archival Resource Key/repositories/7/archival_objects/1746681947-194819BIR-1134Archival Resource Key/repositories/7/archival_objects/1746691948-1949110BIR-1134Archival Resource Key/repositories/7/archival_objects/1746701949-1950111BIR-1135Archival Resource Key/repositories/7/archival_objects/1746711950-1951112BIR-1136Archival Resource Key/repositories/7/archival_objects/1746721951-1952113Archival Resource Key/repositories/7/archival_objects/1746731952-1953114Archival Resource Key/repositories/7/archival_objects/1746741953-1954115Archival Resource Key/repositories/7/archival_objects/1746751954-1955116Archival Resource Key/repositories/7/archival_objects/1746761955-1956117Archival Resource Key/repositories/7/archival_objects/1746771956-1957118Archival Resource Key/repositories/7/archival_objects/1746781957-1958119Archival Resource Key/repositories/7/archival_objects/1746791958-1959120Archival Resource Key/repositories/7/archival_objects/1746801959-1960121Archival Resource Key/repositories/7/archival_objects/1746811960-1961122Archival Resource Key/repositories/7/archival_objects/1746821961-1962123Archival Resource Key/repositories/7/archival_objects/1746831962-1963124Archival Resource Key/repositories/7/archival_objects/1746841963-1964125Archival Resource Key/repositories/7/archival_objects/1746851964-1965126Archival Resource Key/repositories/7/archival_objects/1746861965-1966127Archival Resource Key/repositories/7/archival_objects/1746871966-1967128Archival Resource Key/repositories/7/archival_objects/1746881967-1968129Archival Resource Key/repositories/7/archival_objects/1746891968-1969130Archival Resource Key/repositories/7/archival_objects/1746901969-1970131Archival Resource Key/repositories/7/archival_objects/1746911970-1971132Archival Resource Key/repositories/7/archival_objects/1746921971-1972133Archival Resource Key/repositories/7/archival_objects/1746931972-1973134Archival Resource Key/repositories/7/archival_objects/1746941973-1974135Triennial ReportArchival Resource Key/repositories/7/archival_objects/1746951951-1954136BIR-1137Triennial ReportArchival Resource Key/repositories/7/archival_objects/1746961954-1957137BIR-1138Triennial ReportArchival Resource Key/repositories/7/archival_objects/1746971957-1960138BIR-1139Triennial ReportArchival Resource Key/repositories/7/archival_objects/1746981960-1963139BIR-1140Correspondence and subject files of the DirectorRG-17-6-4Archival Resource Key/repositories/7/archival_objects/174553Scope and ContentsThis series consists of correspondence and subject files of the Directors of the Department of Student Health, created while carrying out the responsibilities of their position.
ArrangementThe correspondence and subject files are arranged into subseries for each Director. The subseries are arranged chronologically by the date that each Director began his or her term. Beginning and end dates of the Directors' terms are given after his or her name in the subseries title.
Conditions Governing AccessThere are no restrictions on access to materials in this series.
Conditions Governing UseCopyright restrictions may apply.
Andrew D. Hart, Jr., 1939-1969Archival Resource Key/repositories/7/archival_objects/174655CorrespondenceArchival Resource Key/repositories/7/archival_objects/1746991939-196321Formation of the Health Service CommitteeArchival Resource Key/repositories/7/archival_objects/1747001961-196222Student Health questionnairesArchival Resource Key/repositories/7/archival_objects/1747011967-196823James L. Camp, III, 1969-1979Archival Resource Key/repositories/7/archival_objects/174656CorrespondenceArchival Resource Key/repositories/7/archival_objects/1747021966-197324Higher Education Facilities Act of 1963, H.R. 5793Archival Resource Key/repositories/7/archival_objects/174703196725Student Health questionnairesArchival Resource Key/repositories/7/archival_objects/1747041970-197726Student counseling servicesArchival Resource Key/repositories/7/archival_objects/174705197227Student Health Service budgetArchival Resource Key/repositories/7/archival_objects/174706197328Richard P. Keeling, 1979-1993Archival Resource Key/repositories/7/archival_objects/174657CorrespondenceArchival Resource Key/repositories/7/archival_objects/1747071979-198829Classroom smoking policy at Darden School of BusinessArchival Resource Key/repositories/7/archival_objects/1747081980210Student assistance programArchival Resource Key/repositories/7/archival_objects/1747091981211Planned ParenthoodArchival Resource Key/repositories/7/archival_objects/1747101991212Planning documents and reportsRG-17-6-6Archival Resource Key/repositories/7/archival_objects/174547Conditions Governing AccessThere may be restrictions on access to some of the planning documents and reports.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThe records in this series document the planning of historically significant administrative changes or projects, major purchases, and significant events related to the department of Student Health.
ArrangementThe materials in this series come from a historical file labeled "Development" that was maintained by the Department of Student Health. The original organization of the materials has been preserved. The files are arranged chronologically by the date of creation for the materials they contain.
Development: background informationArchival Resource Key/repositories/7/archival_objects/1747111933-1938213Re-organization of the Department of Student HealthArchival Resource Key/repositories/7/archival_objects/1747121938214Consultation agreementsArchival Resource Key/repositories/7/archival_objects/1747131939-1945215Scope and ContentsHistorical consultation agreements between Student Health and the Departments of Surgery and Gynecology and Radiology
Student hospitalization agreementsArchival Resource Key/repositories/7/archival_objects/1747141945-1963216Long range planning reportArchival Resource Key/repositories/7/archival_objects/1747151960217Scope and ContentsReport from Andrew D. Hart to Dean B.F.D. Runk
Report of the Student Health Services CommitteeArchival Resource Key/repositories/7/archival_objects/1747161962-1963218Student Health Department's present and future needsArchival Resource Key/repositories/7/archival_objects/1747171966219Scope and ContentsReport of the Medical Affairs Policy Board at the University of Virginia Medical Center
Photographs and negativesRG-17-6-9Archival Resource Key/repositories/7/archival_objects/174548Conditions Governing AccessThere are no restrictions on access to the photographs and negatives.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThis series consists of digital and analog images showing the people and activities of the department of Student Health. Image formats in this series may include, but are not limited to, photographic prints, film negatives, glass plate negatives, jpeg files, tiff files, and 35mm film slides. The series does not include official identification photographs for faculty, students, and staff.
ArrangementThe photographs and negatives are arranged alphabetically by title.
Historical student health buildingsArchival Resource Key/repositories/7/archival_objects/1747181857-1910220Marketing photographsArchival Resource Key/repositories/7/archival_objects/174719circa 1960-1980s221Public relations filesGR-17-6-10Archival Resource Key/repositories/7/archival_objects/174549Conditions Governing AccessThere are no restrictions on access to the public relations files.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsDocuments information that the department of Student Health provides to the public and business or government communities. Includes statements, visual aids, press releases and news clippings regarding historically significant events.
ArrangementThe public relations files are arranged chronologically. Due to the small amount of materials, no subseries are used to divide content according to types of materials (e.g. clippings collections and press releases).
"Student health service reviews 3 years' work"Archival Resource Key/repositories/7/archival_objects/1747201942222Letter to the Cavalier Daily, by James L. Camp, IIIArchival Resource Key/repositories/7/archival_objects/1747211973223Administrative organization and structure filesRG-17-6-17Archival Resource Key/repositories/7/archival_objects/174722Conditions Governing AccessThere are no restrictions on access to administrative organization and structure files.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThe records in this series document the organizational structure of the Department of Student Health. These materials include, but are not limited to, organizational charts and reports.
ArrangementThe files are arranged in the series alphabetically by their title.
Organizational chartArchival Resource Key/repositories/7/archival_objects/174723undated224Policies, procedures, and handbooksRG-17-6-19Archival Resource Key/repositories/7/archival_objects/174550Conditions Governing AccessThere are no restrictions on access to the policies, procedures, and handbooks.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThis series contains policies, procedures, and handbooks produced by the department of Student Health to direct and guide the conduct of its faculty, staff, and students.
ArrangementMaterials in this series are arranged into subseries based on categories used by the records creators.
The arrangements of the files in the subseries vary.
Processing InformationThe records creators used a file identification system under which different policy- and procedure-related documents were organized. While this arrangement has been adjusted slightly, where possible folders retain their original titles. Physical folders are also marked with the original coded label (e.g. AIII or BI).
Administrative policiesArchival Resource Key/repositories/7/archival_objects/174742Scope and ContentsDepartmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated A.II and A.III ("Administrative policies"), A.IX ("Student Health Regulations for Nursing Students"), and B.I ("Student Health Services") under the original organization system. As these categories all seemed to pertain to Administrative policies and operating procedures, they were combined into this subseries.
ConfidentialityArchival Resource Key/repositories/7/archival_objects/1747501931-196831Student withdrawal from the UniversityArchival Resource Key/repositories/7/archival_objects/174751195332Physical disabilitiesArchival Resource Key/repositories/7/archival_objects/1747521953-196333Foreign studentsArchival Resource Key/repositories/7/archival_objects/174753195434Required chest x-rays for pregnant employeesArchival Resource Key/repositories/7/archival_objects/174754196935Students with "school deficiencies"Archival Resource Key/repositories/7/archival_objects/174755197136Smallpox immunizationArchival Resource Key/repositories/7/archival_objects/174756197137Oral contraceptivesArchival Resource Key/repositories/7/archival_objects/174757undated38Illegal drug useArchival Resource Key/repositories/7/archival_objects/174758197239Regulations for nursing studentsArchival Resource Key/repositories/7/archival_objects/1747591941-1973310311Physical educationArchival Resource Key/repositories/7/archival_objects/1747601964-1969312Clinic policiesArchival Resource Key/repositories/7/archival_objects/1747611965-1970313Laboratory proceduresArchival Resource Key/repositories/7/archival_objects/1747621970-1977314AbortionArchival Resource Key/repositories/7/archival_objects/1747631970315Dispensing medicationArchival Resource Key/repositories/7/archival_objects/1747641971316Hospital relationshipsArchival Resource Key/repositories/7/archival_objects/174743Scope and ContentsDepartmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMost materials in this subseries were designated A.VIII ("Hospital Relationships") under the original organization system. Two folders with similar content (and no original labels) were also combined into this subseries.
School of MedicineArchival Resource Key/repositories/7/archival_objects/1747761940317Medical care of house staffArchival Resource Key/repositories/7/archival_objects/1747771940-1968318Drug and pharmacy adverse reactions programArchival Resource Key/repositories/7/archival_objects/1747781964319Hospital disaster planningArchival Resource Key/repositories/7/archival_objects/1747791965320Student admissions to the HospitalArchival Resource Key/repositories/7/archival_objects/1747801966-1977321Infirmary care at the Towers Continuing Care FacilityArchival Resource Key/repositories/7/archival_objects/1747811970-1971322Scope and ContentsVariant name(s): The Towers Extended Care Facility
Family health centerArchival Resource Key/repositories/7/archival_objects/1747821971323Special communicable infection controlArchival Resource Key/repositories/7/archival_objects/1747831973324Consultation servicesArchival Resource Key/repositories/7/archival_objects/174744Scope and ContentsDepartmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated B.III ("Consultation Services") under the original organization system.
PsychiatryArchival Resource Key/repositories/7/archival_objects/1747841948-1975325Obstetrics and gynecologyArchival Resource Key/repositories/7/archival_objects/1747851958-1971326Fees and chargesArchival Resource Key/repositories/7/archival_objects/1747861971-1973327Health supervision and preventionArchival Resource Key/repositories/7/archival_objects/174745Scope and ContentsDepartmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated B.IV ("Health Supervision and Prevention") under the original organization system. This subseries contains a subset of files originally identified B.IV-3 ("Health Supervision and Prevention: Infectious Disease Control").
Pre-entrance requirementsArchival Resource Key/repositories/7/archival_objects/1747871962-1966328Medical examinations for nuclear engineering studentsArchival Resource Key/repositories/7/archival_objects/1747881961-1972329Medical examinations for student bus driversArchival Resource Key/repositories/7/archival_objects/1747891975-1976330Asiatic flu epidemicArchival Resource Key/repositories/7/archival_objects/1747901957331HepatitisArchival Resource Key/repositories/7/archival_objects/1747911965-1973332TuberculosisArchival Resource Key/repositories/7/archival_objects/1747921972-1978333RubellaArchival Resource Key/repositories/7/archival_objects/1747931973334Fraternities: environmental sanitation requirementsArchival Resource Key/repositories/7/archival_objects/1747941958-1979335Tuberculosis control programArchival Resource Key/repositories/7/archival_objects/174746Scope and ContentsDepartmental policies and related materials, including reports, correspondence, and memoranda.
ArrangementMaterials in this subseries were designated A.III ("Tuberculosis Control Program") under the original organization system. An additional file pertaining to the Tuberculosis Control Program but originally filed under A.VIII ("Hospital Relationships") is also included in this subseries.
Procedures for medical and nursing studentsArchival Resource Key/repositories/7/archival_objects/1747951963-1980336Procedures for student employeesArchival Resource Key/repositories/7/archival_objects/1747961962-1974337Procedures for University employeesArchival Resource Key/repositories/7/archival_objects/1747971974338General detection and control proceduresArchival Resource Key/repositories/7/archival_objects/1747981958-1970339Course schedules and catalogsRG-17-6-24Archival Resource Key/repositories/7/archival_objects/174740Conditions Governing AccessThere are no restrictions on access to the course schedules and catalogs.
Conditions Governing UseThe University of Virginia owns the copyrights to the course schedules and catalogs.
ArrangementThe course schedules and catalogs are arranged into files. The files are then arranged chronologically by date of creation.
Scope and ContentsThis series documents content related to Student Health that was included in academic catalogues produced by the University of Virginia.
Summer session catalogue summary of Student Health ServiceArchival Resource Key/repositories/7/archival_objects/1747411964-1967240Histories and biographical filesREG-17-6-32Archival Resource Key/repositories/7/archival_objects/174551Conditions Governing AccessThere are no restrictions on access to the histories and biographical files.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThis series consists of significant material that conveys the history of the department of Student Health at UVA, its administration, its accomplishments, its officials or employees. May include, but is not limited to, scrapbooks, photographs, articles, program notes and documentation of events sponsored or funded by the agency. Also included are narratives; printed, audio, or audiovisual histories; or matters of significant historical importance.
ArrangementFiles are arranged chronologically within the series. Sub-series are not used due to the small amount of materials in this record group.
"Historical background of Student Health"Archival Resource Key/repositories/7/archival_objects/1747241962225Scope and ContentsA report of the Student Health Services Committee
"Student Health at the University of Virginia: a brief history"Archival Resource Key/repositories/7/archival_objects/1747251988226Other reportsRG-17-6-34Archival Resource Key/repositories/7/archival_objects/174726Conditions Governing AccessRestrictions on access to the records in this series may vary.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThis series consists of reports, of a historically significant nature, that do not belong to any other series of the Department of Student Health records.
ArrangementThe reports are arranged into files. The files are then arranged chronologically by their date of creation. When a report is reoccurring, all of the reports in that series are placed together in a single file.
Proposed housing code for the City of Charlottesville, VirginiaArchival Resource Key/repositories/7/archival_objects/1747271951227Summer session reportsArchival Resource Key/repositories/7/archival_objects/1747281977-1978228Committee records and meeting minutesRG-17-6-37Archival Resource Key/repositories/7/archival_objects/174552Conditions Governing AccessThere are no restrictions on access to the committee records and meeting minutes.
Conditions Governing UseCopyright restrictions may apply.
Scope and ContentsThis series contains correspondence, subject files, online resources, and meeting minutes of committees working within the department of Student Health.
ArrangementThe records in this series are arranged into files and/or subseries according to committee. The materials are then arranged alphabetically by committee title. The arrangements of the files within subseries vary.
Advisory planning committee for undergraduate womenArchival Resource Key/repositories/7/archival_objects/1747291970-1973229Boxing committeeArchival Resource Key/repositories/7/archival_objects/1747301974230Personnel advisory committeeArchival Resource Key/repositories/7/archival_objects/1747311965-1969231Student health services committeeArchival Resource Key/repositories/7/archival_objects/1747321962-1977Scope and ContentsVariant name(s): Student Health Services Committee, Long Range Student Health Services Committee, Student Health Service Committee, Student Health Committee
Student health services committeeArchival Resource Key/repositories/7/archival_objects/1747341962-1963232233Student health services committee recommendations for current and long-range health service needsArchival Resource Key/repositories/7/archival_objects/1747351966234Student health committeeArchival Resource Key/repositories/7/archival_objects/1747361972-1977235236237238239