Arranged alphabetically.
There are no access restrictions.
Correspondence and subject files of the Office of the State Archivist, Library of Virginia, [please note specific dates and accessions used], State government records collection, The Library of Virginia, Richmond, Virginia.
This collection has been processed using minimal processing standards. The original arrangement has been maintained, the container list is brief and simple, and the records have not been refoldered and fasteners have not been removed.
For many years, The Library of Virginia had no definitive home. Valuable early records were kept at Jamestown as early as 1676 and were then moved to the College of William and Mary for a brief period at the century's end. By 1780, extant records were moved to the Capitol in Richmond. Coincidentally, in 1779, the Virginia General Assembly was presented among its legislation, "A Bill for Establishing a Public Library" drawn up by Thomas Jefferson. The bill provided for 2000 pounds yearly to be expended to maintain a State Library in Richmond. The facility was to be a reference library only without books being lent for home use. Perhaps ahead of its time, the bill failed to pass.
The Virginia State Library was created by an act passed by the General Assembly on January 23, 1823, to establish a public library with funds derived from the sale of William W. Hening's THE STATUTES AT LARGE. From 1823 to 1828, the Library was under the control of the governor and council. In 1828, the General Assembly created a joint committee on the library (located in a room in the southeastern corner of the Capitol) to oversee its administration. Use of the State Library was restricted to members of the state government in a policy that continued until at least 1856. The Secretary of the Commonwealth served ex officio as state librarian from 1832 to 1903.
The growth of the State Library was somewhat erratic. Book holdings increased from 1,313 in 1828 to 17,480 in 1856. Lack of funds and politics frequently intermingled to slow library development. General W.H. Richardson, State Librarian in 1852, became embroiled in an effort to remove him "to make way for some politician of democratic principles." At the close of Reconstruction, Dr. George William Bagby, then State Librarian, was terminated and his position abolished at the hands of Readjusters.
Eventually, on May 15, 1903, the General Assembly passed an act that created a library board to administer the library, authorized the deposit of public records in the library, provided for the publication of historical records by the library, and established a library fund for the purchase of books and private papers. The Library Board, which was responsible for naming the State Librarian, was itself appointed by the Board of Education. The General Assembly passed an act on March 29, 1944, transferring the power to appoint the Library Board to the governor.
While many public records somehow survived the Commonwealth's early years, many losses occurred due to fires, the ravages of war and negligence. When the library was moved, for example, in 1895 to a building separate from the Capitol, "chutes were constructed from the upper story of the Capitol to facilitate the delivery of books to the wagons of the junk dealer who had bought them." The move was poorly planned and the library's contents suffered great loss at the hands of those very authorities assigned to protect them.
The new facility quickly was found to be inadequate and efforts were made both in 1910 and 1920 to construct a proper building for the State Library and its collections. Ground was broken for this facility on December 7, 1938. At last, on December 23, 1940, the newly completed Virginia State Library was opened to the public.
The Virginia State Library adopted the name, the Virginia State Library and Archives, in early 1987 to more adequately reflect its mission and purpose today. In July 1, 1994 the name was changed to The Library of Virginia.
Correspondence and subject files of the Office of the State Archivist, Library of Virginia, 1938-2009, document the development and management of the archival and records management programs at the Library of Virginia. These records may include correspondence, articles, brochures, budget documentation, legislation, memoranda, minutes, pamphlets, presentations, procedures, programs, publications, reports and studies.
This collection is arranged into the following sections:
Correspondence with the Society of American Archivists, 1951, 1970-1980, includes correspondence related to committees, conferences, and training, among other topics. Also includes brochures, conference and training materials, and reports.
Correspondence and subject files, 1924-1988, were retained by several different State Archivists, based on the wide date range of material. Included are files pertaining to accessioning procedures, projected library expansion, microfilm projects, and records management, as well as information on various library and history associations and institutions, Colonial Williamsburg, consultants, publications, governmental legislation, and annual report figures. May includes, but is not limited to: articles, brochures, correspondence, legislation, newsletters, presentations, procedures, programs, publications, reports and studies.
Memorandums, 1970-1977, Contains memorandums issued by Louis H. Manarin as State Archivist between 1970 and 1977. Manarin issued the memorandums to archival staff, State Librarians Randolph W. Church and Donald Haynes, and others. The memos relate to will call orders, xerox machine procedures, quarterly reports, West Virginia microfilm, printing of annual reports of archival accessions, box labels, security, collections, transfer of enrolled bills, positions, and other topics.
Correspondence and subject files, 1982-1995, contains records of Virginia State Archivist Dr. Louis Manarin. Includes correspondence, subject files, annual reports and quarterly reports.
Correspondence and subject files, 1992-2009, contains records of Virginia State Archivist Conley Edwards. Includes brochures, meeting records, and reports,
Correspondence and subject files, 1927-2009, contain records of Virginia State Archivist Conley Edwards. Includes annual and quarterly reports of the Archives and Records Management Services (ARMS) Division, meeting files, and topics including budgeting, conferences, Elderhostel program, strategic planning.