PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi03046::A Guide to the Virginia Secretary of the Commonwealth correspondence, 1891-1911)//EN" "vi03046.xml" A Guide to the Virginia Secretary of the Commonwealth correspondence, 1891-1911 Commonwealth, Virginia Secretary of the, Correspondence 38174 Jessie R. Graham Library of Virginia © 2010 By The Library of Virginia. All Rights Reserved.

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Machine-readable finding aid derived entered directly into EAD, created by Jessie R. Graham, 10 May 2010 Description is in English 2013-11-21 Converted to schema conforming EAD by dtd2schema.vh.xsl. A Guide to the Virginia Secretary of the Commonwealth correspondence, 1891-1911 A Collection in the Library of Virginia 38174 Jessie R. Graham

Library of Virginia 2010 Jessie R. Graham Library of Virginia Descriptive Summary The Library of Virginia Virginia Secretary of the Commonwealth correspondence, 1891-1911 38174 12.35 cu. ft. (13 boxes) English Virginia. Office of the Secretary of the Commonwealth. Administrative Information Access Restrictions

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Use Restrictions

There are no restrictions.

Preferred Citation

Virginia Secretary of the Commonwealth correspondence, 1891-1911. Accession 38174, State government records collection, The Library of Virginia, Richmond, Va.

Acquisition Information

Transfer information is unavailable. Accessioned 6 June 2001.

Historical Information

The Office of the Secretary of the Commonwealth evolved from the position of the Secretary of the Colony during colonial times. Thomas Nelson held the position of the first Secretary of Virginia in 1776. Early Secretaries were elected by the public. An Act of the General Assembly in 1920 changed the election to a joint vote of the General Assembly. In a 1930 act of the General Assembly, the duties of the Secretary were redefined with the Secretary of the Commonwealth serving as the ex officio secretary of the Governor, as custodian of many official State records, and as keeper of the Greater and Lesser Seals of the Commonwealth. The office of the Secretary has gradually acquired other functions, such as: service of out-of-state civil process; appointment and regulation of notaries public; and registration and oversight of lobbyists. The Office became a gubernational appointment subsequent to a 1958 Act of the Assembly. The Secretary of the Commonwealth is under the jurisdiction of the Governor's Office and is appointed by the Governor for a term of four years.

Scope and Content

Contains incoming and outgoing correspondence of the Virginia Office of the Secretary of the Commonwealth during the tenure of Secretaries J.T. Lawless and D.Q. Eggleston. Also included are letters to and from the clerk of the Secretary of the Commonwealth, J.G. Hankins.

Arrangement

This collection is arranged into the following series:

Series I. Secretary's Correspondence, 1894-1909 Series II. Clerk's Correspondence, 1891-1911 Contents List Series I. Secretary's Correspondence, 1894-1909. Extent: 10.15 cu. ft.

Contains the official correspondence of the Secretary of the Commonwealth. This series is divided into two subseries: General Correspondence and Subject Correspondence.

Subseries I. General Correspondence, 1897-1909. 1-8. Extent: 7.5 cu. ft.

Contains requests for copies of state publications, business incorporation information, charters, and letters regarding various law-related topics.

Arranged alphabetically by sender or recipient's last name and then chronologically within.

A, 1900. 1 1 A, 1901. 1 2 A, 1902. 1 3 A, 1903. 1 4 A, 1904. 1 5 A, 1904. 1 6 A, 1905. 1 7 A, 1905. 1 8 A, 1906. 1 9 A, 1906. 1 10 A, 1907. 1 11 A, 1908-1909. 1 12 B, 1900. 1 13 B, 1901. 1 14 B, 1902. 1 15 B, 1902. 1 16 B, 1903. 1 17 B, 1903. 1 18 B, 1904. 1 19 B, 1904. 1 20 B, 1904. 1 21 B, 1905. 1 22 B, 1905. 1 23 B, 1905. 1 24 B, 1905. 1 25 B, 1906. 1 26 B, 1906. 1 27 B, 1906. 1 28 B, 1907. 2 1 B, 1907. 2 2 B, 1908. 2 3 C, 1900-1902. 2 4 C, 1903. 2 5 C, 1904. 2 6 C, 1904. 2 7 C, 1904. 2 8 C, 1905. 2 9 C, 1905. 2 10 C, 1906. 2 11 C, 1906. 2 12 C, 1907. 2 13 C, 1907. 2 14 C, 1908-1909. 2 15 D, 1900. 2 16 D, 1901. 2 17 D, 1902. 2 18 D, 1903. 2 19 D, 1904. 2 20 D, 1905. 2 21 D, 1906. 2 22 D, 1907. 2 23 D, 1909. 2 24 E, 1900. 2 25 E, 1901. 2 26 E, 1902. 2 27 E, 1903. 2 28 E, 1904. 2 29 E, 1905. 2 30 E, 1906. 3 1 E, 1907-1909. 3 2 F, 1898-1900. 3 3 F, 1901. 3 4 F, 1902. 3 5 F, 1903. 3 6 F, 1904. 3 7 F, 1905. 3 8 F, 1906. 3 9 F, 1907-1909. 3 10 G, 1900. 3 11 G, 1901. 3 12 G, 1902. 3 13 G, 1903. 3 14 G, 1904. 3 15 G, 1904. 3 16 G, 1905. 3 17 G, 1906. 3 18 G, 1907. 3 19 G, 1908-1909. 3 20 H, 1900. 3 21 H, 1901. 3 22 H, 1902. 3 23 H, 1902. 3 24 H, 1903. 3 25 H, 1903. 3 26 H, 1904. 3 27 H, 1904. 3 28 H, 1905. 3 29 H, 1905. 4 1 H, 1905. 4 2 H, 1906. 4 3 H, 1906. 4 4 H, 1906. 4 5 H, 1907. 4 6 H, 1907. 4 7 H, 1908. 4 8 H, 1909. 4 9 I, 1900-1901. 4 10 I, 1902. 4 11 I, 1903-1904. 4 12 I, 1905-1907. 4 13 J, 1900-1901. 4 14 J, 1902. 4 15 J, 1903. 4 16 J, 1904. 4 17 J, 1905. 4 18 J, 1906. 4 19 J, 1907-1908. 4 20 K, 1900. 4 21 K, 1901. 4 22 K, 1902. 4 23 K, 1903. 4 24 K, 1904. 4 25 K, 1905. 4 26 K, 1906. 4 27 K, 1907. 4 28 K, 1908-1909. 4 29 L, 1900. 4 30 L, 1901. 4 31 L, 1902. 4 32 L, 1903. 4 33 L, 1904. 4 34 L, 1905. 5 1 L, 1906. 5 2 L, 1907. 5 3 L, 1908. 5 4 M, 1900. 5 5 M, 1901. 5 6 M, 1901. 5 7 M, 1902. 5 8 M, 1902. 5 9 M, 1902. 5 10 M, 1903. 5 11 M, 1903. 5 12 M, 1903. 5 13 M, 1904. 5 14 M, 1904. 5 15 M, 1904. 5 16 M, 1905. 5 17 M, 1905. 5 18 M, 1905. 5 19 M, 1905. 5 20 M, 1906. 5 21 M, 1906. 5 22 M, 1906. 5 23 M, 1907. 5 24 M, 1907. 5 25 M, 1908-1909. 5 26 N, 1900. 5 27 N, 1901. 5 28 N, 1902. 5 29 N, 1903. 5 30 N, 1904. 5 31 N, 1905. 6 1 N, 1906. 6 2 N, 1907. 6 3 N, 1908. 6 4 O, 1897-1900. 6 5 O, 1901. 6 6 O, 1902. 6 7 O, 1903. 6 8 O, 1904. 6 9 O, 1905. 6 10 O, 1906. 6 11 O, 1907. 6 12 P, 1900. 6 13 P, 1901. 6 14 P, 1902. 6 15 P, 1902. 6 16 P, 1903. 6 17 P, 1903. 6 18 P, 1904. 6 19 P, 1904. 6 20 P, 1905. 6 21 P, 1905. 6 22 P, 1906. 6 23 P, 1906. 6 24 P, 1907. 6 25 P, 1909. 6 26 Q, 1900-1908. 6 27 R, 1900. 6 28 R, 1901. 6 29 R, 1902. 6 30 R, 1903. 6 31 R, 1904. 6 32 R, 1905. 6 33 R, 1906. 6 34 R, 1907. 6 35 R, 1908-1909. 6 36 S, 1900. 6 37 S, 1901. 6 38 S, 1902. 7 1 S, 1903. 7 2 S, 1903. 7 3 S, 1904. 7 4 S, 1904. 7 5 S, 1905. 7 6 S, 1905. 7 7 S, 1905. 7 8 S, 1905. 7 9 S, 1906. 7 10 S, 1906. 7 11 S, 1906. 7 12 S, 1907. 7 13 S, 1907. 7 14 S, 1908. 7 15 S, 1909. 7 16 T, 1903. 7 17 T, 1904. 7 18 T, 1905. 7 19 T, 1905. 7 20 T, 1906. 7 21 T, 1906. 7 22 T, 1907. 7 23 T, 1908-1909. 7 24 U, 1903-1904. 7 25 U, 1905. 7 26 U, 1906. 7 27 U, 1907. 7 28 V, 1903-1904. 7 29 V, 1905. 7 30 V, 1906. 7 31 V, 1907. 7 32 V, 1908. 7 33 W, 1900. 7 34 W, 1901. 7 35 W, 1901. 7 36 W, 1902. 7 37 W, 1902. 8 1 W, 1902. 8 2 W, 1903. 8 3 W, 1903. 8 4 W, 1903. 8 5 W, 1904. 8 6 W, 1904. 8 7 W, 1904. 8 8 W, 1905. 8 9 W, 1905. 8 10 W, 1905. 8 11 W, 1906. 8 12 W, 1906. 8 13 W, 1906. 8 14 W, 1907. 8 15 W, 1908-1909. 8 16 Y, 1900-1902. 8 17 Y, 1903-1907. 8 18 Z, 1900-1907. 8 19 Miscellaneous, 1901; undated. 8 20 Subseries II. Subject Correspondence, 1894-1907. 8-11. Extent: 2.65 cu. ft.

Contains letters to and from the Secretary of the Commonwealth which were grouped according to common topics such as automobile matters, appointments (the letters were originally addressed to Governor Andrew J. Montague), pardon requests (also addressed to Governor Montague), and notices of candidacy.

Arranged alphabetically and then chronologically within.

Automobiles: A, 1906. 8 21 Automobiles: A, 1907. 8 22 Automobiles: B, 1906. 8 23 Automobiles: B, 1907. 8 24 Automobiles: C, 1906. 8 25 Automobiles: C, 1907. 8 26 Automobiles: D, 1906. 8 27 Automobiles: D, 1907. 8 28 Automobiles: E, 1906-1907. 8 29 Automobiles: F, 1906-1907. 8 30 Automobiles: G, 1906. 8 31 Automobiles: G, 1907. 8 32 Automobiles: H, 1906. 8 33 Automobiles: H, 1907. 8 34 Automobiles: I, 1907. 8 35 Automobiles: J, 1906-1907. 8 36 Automobiles: K, 1906-1907. 8 37 Automobiles: L, 1906-1907. 8 38 Automobiles: M, 1906. 8 39 Automobiles: M, 1907. 9 1 Automobiles: N, 1906-1907. 9 2 Automobiles: O, 1906. 9 3 Automobiles: P, 1906. 9 4 Automobiles: P, 1907. 9 5 Automobiles: R, 1906. 9 6 Automobiles: R, 1907. 9 7 Automobiles: S, 1906. 9 8 Automobiles: S, 1907. 9 9 Automobiles: T, 1906-1907. 9 10 Automobiles: U, 1906-1907. 9 11 Automobiles: V, 1906-1907. 9 12 Automobiles: W, 1906. 9 13 Automobiles: W, 1907. 9 14 Automobiles: Y, 1906-1907. 9 15 Automobiles: Z, 1906-1907. 9 16 Automobiles: City and County Laws (Automobile Act), 1906-1907. 9 17 Boards: Board of Agriculture, 1902. 9 18 Boards: Board of Medical Examiners, 1901. 9 19 Boards: Board of Pharmacy, 1902. 9 20 Boards: Central State Hospital (Board of Directors), 1901-1902. 9 21 Boards: College of William and Mary (Board of Visitors), 1903. 9 22 Boards: Eastern State Hospital (Board of Directors), 1903. 9 23 Boards: Institution for the Deaf and Dumb and for the Blind (Board of Visitors), 1901-1902. 9 24 Boards: Mount Vernon (Board of Visitors), 1902. 9 25 Boards: Normal School, Farmville (Board of Visitors), 1902. 9 26 Boards: Normal School, Petersburg (Board of Visitors), 1901-1902. 9 27 Boards: Penitentiary Board, 1903. 9 28 Boards: Southwestern State Hospital (Board of Directors), 1902-1903. 9 29 Boards: Southwestern State Hospital (Board of Directors), 1902-1903. 9 30 Boards: Southwestern State Hospital (Board of Directors), 1902-1903. 9 31 Boards: State Hospitals and Institution for the Deaf and Dumb and of the Blind, 1902. 9 32 Boards: University of Virginia (Board of Visitors), 1901-1902. 9 33 Boards: Virginia Military Institute (Board of Visitors), 1902. 9 34 Boards: Virginia Polytechnic Institute (Board of Visitors), 1901-1902. 9 35 Boards: Ter-Centennial Committee, 1902. 9 36 Boards: Western State Hospital (Board of Directors), 1901-1903. 9 37 Boards: Unspecified, 1901-1902. 9 38 Elections: Attorney General opinions, 1896. 9 39 Elections: Attorney General opinions, 1897. 9 40 Elections: Candidates for Congress (notices), 1894. 9 41 Elections: Candidates for Congress (notices), 1894. 9 42 Elections: Candidates for Congress (notices), 1896. 9 43 Elections: Candidates for Congress (offical notices sent to Secretary of the Electoral Board from Secretary of the Commonwealth), 1896. 9 44 Elections: Candidates for Congress (notices), 1898. 9 45 Elections: Candidates for Congress (notices), 1898. 9 46 Elections: Candidates for Congress (notices), 1898. 9 47 Elections: Candidates for Congress (notices), 1899. 9 48 Elections: Candidates for Congress (notices), 1900. 9 49 Elections: Candidates for Congress (official notices sent to Secretary of the Electoral Board from Secretary of the Commonwealth), 1902. 9 50 Elections: Candidates for Governor, Lt. Governor and Attorney General, 1897. 9 51 Elections: List of electors (various political parties), year. 9 52 Elections: List of electors (Electoral College), 1896. 9 53 Elections: Memorandum from the Secretary, 1896-1897. 9 54 Elections: Receipts of notification, 1894. 9 55 Jamestown Exposition: Commissioner appointment, undated. 9 56 Pardons: A, 1903-1905. 9 57 Pardons: B, 1901-1905. 9 58 Pardons: C, 1902-1905. 9 59 Pardons: D, 1902-1905. 9 60 Pardons: E, 1904-1905. 9 61 Pardons: F, 1903-1905. 9 62 Pardons: G, 1902-1903. 9 63 Pardons: H, 1902-1905. 9 64 Pardons: J, 1901-1905. 9 65 Pardons: K, 1903. 9 66 Pardons: L, 1902-1905. 9 67 Pardons: M, 1902-1905. 9 68 Pardons: N-O, 1902-1905. 9 69 Pardons: P, 1902-1906. 9 70 Pardons: R, 1903-1904. 9 71 Pardons: S, 1902-1904. 9 72 Pardons: T, 1902-1904. 9 73 Pardons: V-Y, 1900-1905. 9 74 State Board of Education: Appointments, E-J, 1903. 10 1 State Board of Education: Appointments, R-W, 1903. 10 2 State Board of Education: Miscellaneous, 1904. 10 3 State Corporation Commission: Appointments, A, 1902. 10 4 State Corporation Commission: Appointments, B, 1902. 10 5 State Corporation Commission: Appointments, B, 1902. 10 6 State Corporation Commission: Appointments, C, 1902. 10 7 State Corporation Commission: Appointments, D, 1902. 10 8 State Corporation Commission: Appointments, F, 1902. 10 9 State Corporation Commission: Appointments, G, 1902. 10 10 State Corporation Commission: Appointments, Goodman, E.S., 1902. 10 11 State Corporation Commission: Appointments, Goodman, E.S., 1902. 10 12 State Corporation Commission: Appointments, Goodman, E.S., 1902. 10 13 State Corporation Commission: Appointments, Goodman, E.S., 1902. 10 14 State Corporation Commission: Appointments, H, 1902. 10 15 State Corporation Commission: Appointments, K-L, 1902. 10 16 State Corporation Commission: Appointments, M, 1902. 10 17 State Corporation Commission: Appointments, O, 1902. 10 18 State Corporation Commission: Appointments, P, 1902. 10 19 State Corporation Commission: Appointments, S, 1902. 10 20 State Corporation Commission: Appointments, S, 1902. 10 21 State Corporation Commission: Appointments, T, 1902. 10 22 State Corporation Commission: Appointments, W, 1902. 10 23 St. Louis Exposition, 1902-1903. 10 24 Superintendents of Public Schools: Appointments, Albemarle, 1905. 10 25 Superintendents of Public Schools: Appointments, Alexandria, 1905. 10 26 Superintendents of Public Schools: Appointments, Alleghany, 1905. 10 27 Superintendents of Public Schools: Appointments, Amelia, 1905. 10 28 Superintendents of Public Schools: Appointments, Amherst, 1905. 10 29 Superintendents of Public Schools: Appointments, Augusta, 1905. 10 30 Superintendents of Public Schools: Appointments, Bath, 1905. 10 31 Superintendents of Public Schools: Appointments, Bedford, 1905. 10 32 Superintendents of Public Schools: Appointments, Bland, 1905. 10 33 Superintendents of Public Schools: Appointments, Botetourt/Brunswick/Buckingham, 1905. 10 34 Superintendents of Public Schools: Appointments, Campbell, 1905. 10 35 Superintendents of Public Schools: Appointments, Carroll, 1905. 10 36 Superintendents of Public Schools: Appointments, Charlotte/Clarke, 1905. 10 37 Superintendents of Public Schools: Appointments, Craig/Culpeper, 1905. 10 38 Superintendents of Public Schools: Appointments, Danville, 1905. 10 39 Superintendents of Public Schools: Appointments, Dickenson/Dinwiddie/Essex, 1905. 10 40 Superintendents of Public Schools: Appointments, Fauquier/Floyd, 1905. 10 41 Superintendents of Public Schools: Appointments, Fluvanna, 1904-1905. 10 42 Superintendents of Public Schools: Appointments, Giles/Gloucester/Goochland, 1904-1905. 10 43 Superintendents of Public Schools: Appointments, Hanover, 1905. 10 44 Superintendents of Public Schools: Appointments, Halifax, 1905. 10 45 Superintendents of Public Schools: Appointments, Henrico/Highland, 1905. 10 46 Superintendents of Public Schools: Appointments, King and Queen/King William, 1904-1905. 10 47 Superintendents of Public Schools: Appointments, Lancaster, 1905. 10 48 Superintendents of Public Schools: Appointments, Lee, 1905. 10 49 Superintendents of Public Schools: Appointments, Madison/Mecklenburg, 1905. 10 50 Superintendents of Public Schools: Appointments, Nelson/Newport News/Norfolk, 1905. 10 51 Superintendents of Public Schools: Appointments, Northampton/Orange, 1905. 10 52 Superintendents of Public Schools: Appointments, Patrick, 1905. 10 53 Superintendents of Public Schools: Appointments, Powhatan/Prince Edward, 1905. 10 54 Superintendents of Public Schools: Appointments, Pulaski, 1905. 10 55 Superintendents of Public Schools: Appointments, Roanoke, 1905. 11 1 Superintendents of Public Schools: Appointments, Rockbridge/Russell, 1904-1905. 11 2 Superintendents of Public Schools: Appointments, Shenandoah, 1905. 11 3 Superintendents of Public Schools: Appointments, Southampton/Spotsylvania, 1905. 11 4 Superintendents of Public Schools: Appointments, Surry/Sussex, 1905. 11 5 Superintendents of Public Schools: Appointments, Tazewell/Warren, 1905. 11 6 Superintendents of Public Schools: Appointments, Washington, 1905. 11 7 Superintendents of Public Schools: Appointments, Williamsburg/Wise, 1904-1905. 11 8 Series II. Clerk's Correspondence, 1891-1911. Extent: 2.2 cu. ft.

Contains the official and personal correspondence of the clerk to the Secretary of the Commonwealth, J.G. Hankins. Mr. Hankins served as clerk or in some capacity in the office of the secretary under Secretaries of the Commonwealth H.W. Flournoy, J.T. Lawless, and D.Q Eggleston. This series is divided into two subseries: General Correspondence and Subject Correspondence.

Subseries I. General Correspondence, 1891-1911. 11-12 Extent: 1.7 cu. ft.

Contains a mixture of personal and official correspondence written to and from J.G. Hankins during his employment in the Office of the Secretary of the Commonwealth. The business-related correspondence is very similar to the Secretary's general correspondence and contains mostly requests for legal information and publications. The personal correspondence includes letters pertaining to Hankins' attempt to become State Librarian, letters to and from family members, information about Masonic events, and invitations to weddings and graduations.

Arranged alphabetically and then chronologically within.

A, 1896-1910. 11 9 B, 1895-1903. 11 10 B, 1904-1905. 11 11 B, 1906-1910. 11 12 C, 1896-1903. 11 13 C, 1904-1906. 11 14 C, 1906-1910. 11 15 D, 1896-1910. 11 16 E, 1898-1905. 11 17 E, 1906-1909. 11 18 F, 1891-1910. 11 19 G, 1897-1904. 11 20 G, 1905-1910. 11 21 H, 1897-1901. 11 22 H, 1902-1904. 11 23 H, 1904. 11 24 H, 1905-1906. 11 25 H, 1907-1909. 11 26 I, 1905-1909. 11 27 J, 1898-1911. 11 28 K, 1894-1906. 11 29 K, 1907-1910. 11 30 L, 1897-1903. 11 31 L, 1904-1908. 11 32 M, 1891-1903. 12 1 M, 1904-1905. 12 2 M, 1906-1907. 12 3 M, 1908-1911. 12 4 N, 1896-1904. 12 5 N, 1905-1910. 12 6 O, 1897-1910. 12 7 P, 1894-1903. 12 8 P, 1904-1910. 12 9 R, 1894-1905. 12 10 R, 1906-1910. 12 11 S, 1895-1903. 12 12 S, 1904-1905. 12 13 S, 1905-1906. 12 14 S, 1907. 12 15 S, 1908-1911. 12 16 T, 1897-1904. 12 17 T, 1905-1910. 12 18 U, 1904-1910. 12 19 V, 1896-1910. 12 20 W, 1896-1903. 12 21 W, 1904. 12 22 W, 1906-1907. 12 23 W, 1908-1909. 12 24 Y-Z, 1901-1910. 12 25 Miscellaneous, 1900-1906; undated. 12 26 Subseries II. Subject Correspondence, 1898-1907. 12-13. Extent: .5 cu. ft.

Contains letters to and from clerk J.G. Hankins that were grouped according to common topics such as Hankins' unsuccessful campaign to become Secretary of the Commonwealth in 1901, his candidacy for office in 1909, and various receipts.

Arranged alphabetically by topic.

Campaign, A-B, 1901. 12 27 Campaign, C, 1901. 12 28 Campaign, D-F, 1901. 12 29 Campaign, G, 1901. 12 30 Campaign, H, 1901. 12 31 Campaign, I-K, 1901. 12 32 Campaign, L, 1901. 12 33 Campaign, M, 1901. 13 1 Campagin, N-R, 1901. 13 2 Campaign, S, 1901. 13 3 Campaign, T-V, 1901. 13 4 Campaign, W-Y, 1901. 13 5 Candidacy for Secretary of the Commonwealth, 1909. 13 6 Receipts, 1898-1907. 13 7 Receipts, 1898-1907. 13 8 Receipts, 1898-1907. 13 9 Receipts, 1898-1907. 13 10