Alexander K. Phillips and Company Daybooks and Ledgers, 1865-1892, record the financial transactions of the business. They consist of five daybooks and two ledgers.

Daybooks, 1868-1892, record in chronological order the company's daily transactions involving customers and the company's controlling accounts. Information found in daybooks include date of transaction, name of customer or controlling account, form of transaction, merchandise involved in transaction, expenses charged to customers, amount debited, amount credited, and page number where transaction was entered into corresponding ledger.

Ledgers, 1865-1885, records the individual accounts of customers and the company's controlling accounts. Information found in account entries include date of transaction, form of transaction, amount debited, amount credited, and the page number where transaction was entered into corresponding daybook. Entries do not record the merchandise or services involved in transactions. Instead, they contain generic terms such as "Cash," "Merchandise," and "Sundries." Controlling accounts found in ledgers include cash account, drayage account, coal account, commissions accounts, and bills payable account. Both ledgers include an index that record in alphabetical order the names of customers and controlling accounts and the page numbers where accounts can be found.