PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi00607::Secretary of the Commonwealth, Records, 1867-1929)//EN" "vi00607.xml" A Guide to the Secretary of the Commonwealth, Records, 1867-1929 1867-1929 Commonwealth, Secretary of the, Records, 1867-1929 25299 Paige Neal Library of Virginia © 2003 By the Library of Virginia.

Conditions of Use

10 KB

 Machine-readable finding aid derived from Word and MARC record. Created by Paige Neal 6 February 2003 Description is in English Feb 14, 2004 PUBLIC "-//Library of Virginia//TEXT (US::Vi::vi00607::Secretary of the Commonwealth, Records, 1867-1929)//EN" "vi00607.xml" converted from EAD 1.0 to 2002 by v1to02.xsl (sy2003-10-15). Feb 27, 2004 converted to conform to eadVIVA.dtd by vivastrict.xsl 2014-01-08 Converted to schema conforming EAD by dtd2schema.vh.xsl. A Guide to the Secretary of the Commonwealth, Records, 1867-1929 A Collection in the Library of Virginia 25299

Library of Virginia 2003 Paige Neal Library of Virginia Descriptive Summary Library of Virginia Records, 1867-1929 25299 State Records Collection, Secretary of the Commonwealth (Record Group 13) 4.95 cubic feet English Secretary of the Commonwealth Administrative Information Access Restrictions

There are no restrictions.

 Use Restrictions

There are no restrictions.

 Preferred Citation

Secretary of the Commonwealth, Records, 1967-1929. Accession 25299, State Records Collection, The Library of Virginia, Richmond, Virginia.

 Acquisition Information

Transferred from the Office of the Secretary of the Commonwealth, 24 March 1961.

 Biographical/Historical Information

The Office of the Secretary of the Commonwealth has evolved from early colonial times when there existed a Secretary of the Colony. Thomas Nelson held the position of the first Secretary of Virginia in 1776. Early Secretaries were elected by the public. An Act of the General Assembly in 1920 changed the election to a joint vote of the General Assembly. In a 1930 Act the duties of the Secretary were redefined with the Secretary of the Commonwealth serving as the ex officio secretary of the Governor, as custodian of many official State records, and as keeper of the Greater and Lesser Seals of the Commonwealth. The office of the Secretary has gradually acquired other functions, such as: service of out-of-state civil process; appointment and regulation of notaries public; and registration and oversight of lobbyists. The Office became a gubernational appointment subsequent to a 1958 Act of the Assembly. The Secretary of the Commonwealth is under the jurisdiction of the Governor's Office.

 Scope and Content Information

Arranged into the following series: Series I. Applications and recommendations for appointments to state positions, 1870-1873, 1883; Series II. Applications and recommendations for appointments as Inspector of Tobacco, 1870-1876; Series III. Applications and recommendations for appointments as local officials, 1870; Series IV. Correspondence from governors of other states, 1869-1874; Series V. Miscellaneous records, 1872-1906; Series VI. Penitentiary papers, 1867-1897; Series VII. Records of various state institutions and asylums, 1870-1897; Series VIII. Notifications of candidacy, 1900; Series IX. Miscellaneous papers of the Adjutant General, 1880-1897; Series X. Contracts and bonds for printing, 1903-1919; and Series XI. Contracts and bonds for ruling and binding, 1903-1919.

Series I. Applications and recommendations for appointments to state positions, 1870-1874, 1883. Includes applications and recommendations for various state positions, including boundary commissioner, clerkships, Geological Survey, fish inspectors, flour inspectors, lumber inspectors, provisions inspectors, Public Guard, State Board of Health, and the Board of Visitors at the University of Virginia. Arranged alphabetically.

Series II. Applications and recommendations for appointments as Inspectors of Tobacco, 1870-1876. Includes applications and recommendations for appointments in Farmville, 1874-1875; Lynchburg, 1870-1872; Petersburg, 1870-1871, 1875; Richmond, 1874-1876. Arranged alphabetically by city, and thereunder chronologically.

Series III. Applications and recommendations for appointments as local officials, 1870. Includes applications and recommendations for local officials in various Virginia counties and cities, including constables, councilmen, justices of the peace, magistrates and trustees. Arranged alphabetically by locality.

Series IV. Correspondence from governors of other states, 1869-1874. Includes correspondence to Virginia Governors Gilbert C. Walker and James L. Kemper from various governors of other states regarding a variety of topics. Arranged chronologically.

Series V. Miscellaneous records, 1872-1906. This series includes the following: Annual reports of the Board of Visitors at the University of Virginia, 1872-1873; Bond of the Secretary of the Commonwealth, 1906; Certificate of organization for the Seafood Investment Company, 1892; Contract for metal fixtures and furniture for the Office of the Secretary of the Commonwealth, 1906; Miscellaneous correspondence, 1873, 1877, 1897, 1899; Leases for state property, 1866, 1879 (Public Warehouse and Armory); List of books delivered to the University of Virginia, 1896; List of textbook regulations in other states, c. 1877; Memorial of the Pamunkey Tribe, 1877; Papers related to the Mutual Endowment Association of Virginia, c. 1880; Petition to Governor Kemper regarding assistance to former Governor Letcher during his illness, c. 1874-1878; Reports of visitors to Mt. Vernon, 1896; Reports of debt from other states, 1873; State of the Public Debt of the United States, 1871; Various papers from the Office of the Secretary of the Commonwealth, n.d.; West Virginia Act regarding the taking of fish from the Potomac River, 1897. Arranged alphabetically.

Series VI. Penitentiary papers, 1867-1897. Includes: Applications and recommendations for the positions of director, board of directors, clerk of the board of directors, superintendent, and commissioner of revenue at the Virginia State Penitentiary, 1870, 1872 and 1874; Applications and recommendations for the position of physician, 1869-1870 and 1873-1874; Monthly reports of prisoners received, discharged, pardoned, died, escaped, etc., 1894-1897; Quarterly financial and surgeon reports, 1894-1897. Financial reports include information on receipts, deposits and disbursements and surgeons reports include information on the number of patients excused from work, the number of patients treated at the hospital and their ailments, and the number of deaths at the prison hospital; Miscellaneous financial reports, 1871-1874; Quarterly reports of the Board of Directors, 1872-1874, which include statements on manufacturing operations, receipts and expenditures, and written reports; Special reports, 1869 and 1872, including a report regarding hauling rock from Capitol Square, 1869, a report of the Commission appointed by Special Order 250, 1869, and a report made with regard to one of the Guard of convicts and his dereliction of duty, 1872; Correspondence and contracts regarding convict labor, 1867-1873; Correspondence regarding escapees, fugitives and rewards, 1869-1871; and Miscellaneous papers, 1867-1877, most of which concern individual convicts, prison conditions and pay, and also includes National Prison Association circulars.

Series VII. Records of various state institutions and asylums, 1870-1897. This series includes correspondence, recommendations and reports for the following state institutions and asylums: Central Lunatic Asylum, 1870-1874; Mount Vernon, 1896; the "New" Lunatic Asylum, 1872-1874; Southwestern State Hospital, 1894-1897; Virginia Institution for the Education of the Deaf, Dumb and Blind, 1896-1897; and the Western Lunatic Asylum, 1869-1875. Arranged alphabetically.

Series VIII. Notifications of candidacy, 1900. These letters consist of official notices of candidacy to the Secretary of the Commonwealth for Congressional offices and electors for President and Vice- President for 1900. These notices were required by law and requested that the candidate's name be placed on the official ballot.

Series IX. Miscellaneous papers of the Adjutant General, 1880-1897. These papers include mostly incoming correspondence and receipts for supplies for the years 1880-1888; 1895; and 1897. Arranged chronologically.

Series X. Contracts and bonds for printing, 1903-1919. Includes ontracts and bonds for the printing of state government publications. Also includes a petition for a contract and transcripts of the ensuing hearing (1907). Arranged chronologically.

Series XI. Contracts and bonds for ruling and binding, 1903-1919. Includes contracts and bonds for the ruling and binding of state government publications. Arranged chronologically.

 Contents List Series I: Applications and recommendations for appointments to state positions, 1873-1874; 1883

Arranged alphabetically by position.

 Boundary Commissioners, 1870 1 1 Boundary Commissioners, 1872 1 2 Boundary Commissioners, 1873 1 3 Clerkship in the Executive Dept., 1870 1 4 Clerkship in the Executive Dept., 1871 1 5 Clerkship in the Executive Dept., 1872 1 6 Coroner - Richmond, 1872 1 7 Geological Survey, 1883 1 8 Inspector of Fish - Alexandria, 1870 1 9 Inspector of Fish - Alexandria, 1872 1 10 Inspector of Fish - Alexandria, 1874 1 11 Inspector of Fish - Fredericksburg, 1874 1 12 Inspector of Fish - Norfolk, 1874 1 13 Inspector of Fish - Petersburg, 1870 1 14 Inspector of Fish - Petersburg, 1874 1 15 Inspector of Fish - Richmond, 1870 1 16 Inspector of Flour - Chesterfield, 1871 1 17 Inspector of Flour - Portsmouth, 1871 1 18 Inspector of Lumber - Norfolk, 1874 1 19 Inspector of Lumber - Portsmouth, 1874 1 20 Inspector of Provisions - Norfolk, 1870 1 21 Inspector of Provisions - Richmond, 1871 1 22 Public Guard, 1870 1 23 Public Guard, 1871 1 24 State Board of Health, 1870 1 25 University of Virginia - Board of Visitors, 1872 1 26 University of Virginia - Board of Visitors, 1873 1 27 Series II: Applications and recommendations for appointments as Inspector of Tobacco, 1870-1876

Arranged alphabetically by locality.

 Inspector of Tobacco - Farmville, 1874 2 1 Inspector of Tobacco - Farmville, 1875 2 2 Inspector of Tobacco - Lynchburg, 1870 2 3 Inspector of Tobacco - Lynchburg, 1871 2 4 Inspector of Tobacco - Lynchburg, 1872 2 5 Inspector of Tobacco - Petersburg, 1870 2 6 Inspector of Tobacco - Petersburg, 1871 2 7 Inspector of Tobacco - Petersburg, 1875 2 8 Inspector of Tobacco - Richmond, 1874 2 9 Inspector of Tobacco - Richmond, 1875 2 10 Inspector of Tobacco - Richmond, 1876 2 11 Series III: Applications and recommendations for appointments as local officials, 1870

Arranged alphabetically by locality.

 Accomack County, 1870 3 1 Amelia County, 1870 3 2 Augusta County, 1870 3 3 Bedford County, 1870 3 4 Botetourt County, 1870 3 5 Brunswick County, 1870 3 6 Buckingham County, 1870 3 7 Chesterfield County, 1870 3 8 Culpeper County, 1870 3 9 King William County, 1870 3 10 Loudoun County, 1870 3 11 Louisa County, 1870 3 12 Nansemond County, 1870 3 13 New Kent County, 1870 3 14 Norfolk County, 1870 3 15 Northumberland County, 1870 3 16 Orange County, 1870 3 17 Pittsylvania County, 1870 3 18 Prince Edward County, 1870 3 19 Prince William County, 1870 3 20 Richmond County, 1870 3 21 Roanoke County, 1870 3 22 Rockingham County, 1870 3 23 Russell County, 1870 3 24 Scott County, 1870 3 25 Shenandoah County, 1870 3 26 Smyth County, 1870 3 27 Stafford County, 1870 3 28 Surry County, 1870 3 29 Sussex County, 1870 3 30 Tazewell County, 1870 3 31 Warren County, 1870 3 32 Washington County, 1870 3 33 Westmoreland County, 1870 3 34 Wythe County, 1870 3 35 Abingdon, 1870 3 36 Alexandra, 1870 3 37 Charlottesville, 1870 3 38 Danville, 1870 3 39 Harrisonburg, 1870 3 40 Lynchburg, 1870 3 41 Manchester, 1870 3 42 Norfolk, 1870 3 43 Petersburg, 1870 3 44 Portsmouth, 1870 3 45 Richmond, 1870 3 46 Scottsville, 1870 3 47 Staunton, 1870 3 48 Suffolk, 1870 3 49 Warrenton, 1870 3 50 Winchester, 1870 3 51 Series IV: Correspondence from governors of other states, 1869-1874

Arranged chronologically.

 Correspondence, 1869 4 1 Correspondence, 1870 4 2 Correspondence, 1871 4 3 Correspondence, 1872 4 4 Correspondence, 1873 4 5 Correspondence, 1874 4 6 Series V: Miscellaneous records, 1872-1906

Arranged alphabetically.

 Annual reports of the Board of Visitors at the University of Virginia, 1872-1873 4 7 Bond of the Secretary of the Commonwealth, 1906 4 8 Certificate of organization for the Seafood Investment Company, 1892 4 9 Contract for Metal Fixtures and Furniture for the Office of the Secretary of the Commonwealth, 1906 4 10 Correspondence of the Secretary of the Commonwealth, 1873; 1877; 1897; 1899 4 11 Leases for state property, 1866; 1879 (Public Warehouse and Armory) 4 12 List of books delivered to the University of Virginia Library, 1896 4 13 List of textbook regulations in other states, c. 1877 4 14 Memorial of the Pamunkey Tribe, 1877 4 15 Papers related to the Mutual Endowment Association of Virginia, c. 1880 4 16 Petition to Governor Kemper regarding assistance to former Governor Letcher during his illness, c. 1874-1878 4 17 Report of visitors to Mount Vernon, 1896 4 18 Reports on debt from other states (A-K), 1873 4 19 Reports on debt from other states (M-N), 1873 4 20 Reports on debt from other states (O-W), 1873 4 21 Statement of the Public Debt of the United States, 1871 4 22 Various papers from the Office of the Secretary of the Commonwealth, n.d. 4 23 West Virginia Act regarding the taking of fish from the Potomac River, 1897 4 24 Notary public commission for Frederick Pilcher, 1903 4 25 Series VI: Penitentiary papers, 1867-1897 Applications and recommendations for positions at the Virginia State Penitentiary, 1870; 1872; 1874 5 1 Applications and recommendations for Penitentiary physician, 1869-1870 5 2 Applications and recommendations for Penitentiary physician, 1873-1874 5 3 Monthly reports of prisoners received, discharged, pardoned, died, escaped, etc., 1894 Jan-Jul and Sep-Dec 5 4 Monthly reports of prisoners received, discharged, pardoned, died, escaped, etc., 1895 Jan-May and Jul-Dec 5 5 Monthly reports of prisoners received, discharged, pardoned, died, escaped, etc., 1896 Jan-Dec 5 6 Monthly reports of prisoners received, discharged, pardoned, died, escaped, etc., 1897 Feb-Nov 5 7 Miscellaneous financial reports, 1871-1872; 1874 Jun 5 8 Quarterly financial and surgeon reports, 1894-1897 5 9 Quarterly reports of the Board of Directors, 1872-1874 5 10 Special reports, 1869; 1872 5 11 Convict labor: Correspondence and contracts, 1867-1868 5 12 Convict labor: Correspondence and contracts, 1870 5 13 Convict labor: Correspondence and contracts, 1871 5 14 Convict labor: Correspondence and contracts, 1872 5 15 Convict labor: Correspondence and contracts, 1873 5 16 Convict labor: Correspondence and contracts, 1874 6 1 Convict labor: Correspondence and contracts, 1875 6 2 Convict labor: Correspondence and contracts, 1877 6 3 Convict labor: Correspondence and contracts, 1878 6 4 Convict labor: Correspondence and contracts, 1879 6 5 Convict labor: Correspondence and contracts, 1880 6 6 Convict labor: Correspondence and contracts, 1881 6 7 Convict labor: Correspondence and contracts, 1882 6 8 Convict labor: Correspondence and contracts, 1883 6 9 Convict labor: Correspondence and contracts, 1885 6 10 Convict labor: Correspondence and contracts, 1890 6 11 Convict labor: Correspondence and contracts, 1891 6 12 Escapees, fugitives and rewards: Correpsondence, 1869-1871 6 13 Miscellaneous papers, 1867-1871 6 14 Miscellaneous papers, 1872 6 15 Miscellaneous papers, 1873-1877 6 16 Series VII: Records of various state institutions and asylums, 1870-1897

Arranged alphabetically by institution.

 Central Lunatic Asylum, 1870-1874 7 1 New Lunatic Asylum, 1872-1874 7 2 Southwestern State Hospital, 1894-1897 7 3 Virginia Institution for the Education of the Deaf, Dumb and Blind, 1896-1897 7 4 Western Lunatic Asylum, 1869-1871 7 5 Western Lunatic Asylum, 1872 7 6 Western Lunatic Asylum, 1873 7 7 Western Lunatic Asylum, 1874 7 8 Western Lunatic Asylum, 1875 7 9 Series VIII: Notifications of Candidacy, 1900 Notification, 1900 7 10 Series IX: Miscellaneous papers of the Adjutant General, 1880-1897

Arranged chronologically.

 Miscellaneous papers, 1880-1888 7 11 Miscellaneous papers, 1895; 1897 7 12 Miscellaneous papers, n.d. 7 13 Series X: Contracts and bonds for printing, 1903-1919

Arranged chronologically.

 Contracts and bonds, 1903-1904 8 1 Contracts and bonds, 1904-1905 8 2 Contracts and bonds, 1906-1907 8 3 Contracts and bonds, 1907-1908 8 4 Contracts and bonds, 1908-1909 8 5 Contracts and bonds, 1909-1910 8 6 Contracts and bonds, 1910-1911 8 7 Contracts and bonds, 1911-1912 8 8 Contracts and bonds, 1912-1913 8 9 Contracts and bonds, 1913-1914 8 10 Contracts and bonds, 1915-1916 8 11 Contracts and bonds, 1918-1919 8 12 Petition for printing contract, 1907 8 13 Series XI: Contracts and bonds for ruling and binding, 1903-1919

Arranged chronologically.

 Contracts and bonds, 1903-1904 9 1 Contracts and bonds, 1904-1905 9 2 Contracts and bonds, 1905-1906 9 3 Contracts and bonds, 1907-1908 9 4 Contracts and bonds, 1908-1909 9 5 Contracts and bonds, 1909-1910 9 6 Contracts and bonds, 1910-1911 9 7 Contracts and bonds, 1911-1912 9 8 Contracts and bonds, 1912-1913 9 9 Contracts and bonds, 1913-1914 9 10 Contracts and bonds, 1915-1916 9 11 Contracts and bonds, 1916-1917 9 12 Contracts and bonds, 1918-1919 9 13