Some records have been sealed and access is denied due to legally required privacy protection.
Records that are sealed are privacy protected and are not open for research.
A Guide to the Records Governor James S. Gilmore, [cite specific series, date and accession used}. State government records collection, The Library of Virginia, Richmond, Va. 23219
Office of the Governor
James Stuart Gilmore III was elected Virginia's 68th Governor in November 1997 and served in this capacity from January 1998 to January 2002. Jim Gilmore was born in Richmond, Virginia, on October 6, 1949. He graduated from the University of Virginia in 1971 with a degree in Foreign Policy and then joined the U.S. Army, where he then graduated with honors from the Army Intelligence School. He joined the 650th Military Intelligence Group and was stationed in West Germany. After his tour was completed, he entered law school at the University of Virginia and graduated in 1977. Jim Gilmore was elected in 1987 as Commonwealth's Attorney for Henrico County, was reelected in 1991 and was elected Virginia's Attorney General in 1983. He is married to the former Roxane Gatling of Suffolk.
Records of Governor Gilmore were transferred on January 11, 2002 and November 17, 2002. After the first transfer, it was soon discoverd that only a fraction of the records listed on the approved Records Retention and Disposition Schedule for the Governor's Office had been transferred to the Library of Virginia. After this realization, LVA senior management contacted Gov. Gilmore and his former staff members and began discussions in June 2002 that eventually escalated to legal negotiations over the official gubernatorial papers. A final agreement was reached in November 2002 and the contested 228 boxes of records were finally transferred to the Library of Virginia a few days later.
This collection consists of the executive papers transferred from the office of James Stuart Gilmore III (1998-2002), the sixty-eighth Governor of Virginia. The collection is housed in one hundred (141) boxes and is arranged into twenty-one series. Includes records from the Counselor's Office, Press Office, Executive Mansion, Scheduling Office, and the Constituent Services. Records consist of correspondence, certificates of recognition, event files, invitations, itineraries, photographs, press releases, reports, speeches and other files.
Major issues and initiatives of the Gilmore Administration documented in these records include the car tax, Standards of Learning, several trade missions, and the 9/11 Attack and the response to the threat of terrorism.
This collection is arranged into the following series:
The majority of the records in this series document Walter S. Felton Jr.'s role as Deputy Chief of Policy and Deputy Counselor to the Governor. These records document advice provided to the Governor and his staff to assist in decision making efforts. Records include budget materials, correspondence, feasibility studies, legislative proposals and memoranda. Topics covered include the Property Tax Relief Act of June 1999 ("No Car Tax" proposal), Short Pump Development Project, major league baseball team and stadium proposals, transportation issues, tobacco settlement fund, Virginia's response to the 9/11 terrorist attacks and Governor Gilmores' participation as chair of an advisory panel to assess the country's capabilities to prevent any further terrorist attack.
These records also include files related to the nominations of members to the Judicial Inquiry Review Commission, preparations for the visit of Ms. Coretta Scott King to commemorate the life and legacy of Dr. Martin Luther King Jr., and recognize the state's agreement to officially acknowledge the national holiday in his honor, and records related to two controversial issues during the Gilmore administration, the Hugh Finn life support case and Ricky Cullipher criminal juvenile justice case. (these files contain some restricted materials sealed due to legal confidentiality laws).
This series also includes many reports and studies covering a variety of topics of concern to the Commonwealth, among them are the following: Department of Transportation Consultants Report, 1998; Six Year Improvement Plan, Department of Transportation 1998-1999; Internet Policy for the Commonwealth, 1998. These records are part of accession 39024.
Arrange alphabetically by subject.
This series consists media advisories that include news announcements sent from the Press Office to reporters, news editors and other members of the media alerting them of the Governor's public schedule of appearances, major announcements, attendance at certain events, bill signing, speeches given and radio interviews. The records also include First Lady Roxanne Gilmore's public announcements and appearances. These records are also available electronically on compact disk. (Accession 39773).
Arranged chronologically by date.
This series consists of daily news releases (accession 38995) provided to the press by the Governor's Office and daily clippings of news (accession 39772) provided to the Governor and his staff for review. The press releases include information on such topics as appointments to boards, proclamations, recognition of important events, announcements related to new businesses in Virginia, and information on clemency and or executions. The releases have an alphabetical/chronological index before each year, providing both subject access and date access for the news releases. The news clippings consist of pertinent clippings on compact disk, selected each day by press offic staff for review by the Governor and his staff.
Arranged chronologically by date.
This series includes news clipping files collected by the Press Office from various state and national newspapers on topics of interest to the Gilmore administration. Clippings are organized under each cabinet secretary. (Accession 40170)
Arranged alphabetically by Secretariat, and either alphabetically or chronogically thereunder.
This series consists of Governor Gilmore's speeches and includes his inaugural address as well as the State of the Commonwealth addresses he gave before the General Assembly each year. These records include speeches given to associations, local and state government, municipal leagues, colleges and universities, or other public policy or announcement forums. Topics include budget considerations of the Commonwealth, higher education priorities and future ideas for internet commerce use without involving taxation. The speeches are in paper format (Accessions 38997 and 40172) and are also available on compact disc (Accession 39744). Speeches are arranged chronologically and are identified by speech topic or title, or by the group being addressed.
Arranged chronologically by date.
This series is housed in 30 boxes and consists of images in various formats that document Governor Gilmore's activities during his administation. This series consists of 2 sub-series: A. Photographs, negatives and contact sheet, 1998-2000; B. Compact disks, 2001-2002. Also includes photographs of First Lady Roxanne Gilmore and various other staff members. (Accessions 39658 and 40171).
Arranged chronologically by date and event number.
Subseries A is housed in 27 boxes and includes photographic prints, negatives and contact sheets, and is arranged chronologically. Folders may contain any combination of these three formats. Most of the prints are 4 x 6, but larger images are included for some the events. Folders for October 2001 also contain compact disks. Event photographs for 1998-2000 have each been assigned an event number. The Govenor's Office began switching to digital photography in early 2001, so the majority of folders after this time only contain only contact sheets (see subseries B for compact disks with digital images).
Sub-series B is housed in 3 boxes and is arranged chronologically. The Governor's Office began switching to digital photography in 2001, so very few prints were created after this time (though contact sheets with images can be found in Photgraphs, Subseries A). These compact disks are labeled by date and include no event information. See Photographs, Subseries A or Scheduling Office, Series X, for event information that corresponds to the dates of the compact disks.
This series is comprised of the files of Donna Case, Director of Executive Mansion and includes incoming correspondence and copies of outgoing correspondence. Topics may include maintenance issues, arrangement of mansion tours, catering, and issues related to the renovations on the Capitol. These records are part of accession 39023.
Arranged chronologically by date.
The Event files include planning documents related to hosted events held at the Executive Mansion. Some of the events covered in the records are the reception for Coretta Scott King, actor, Charlton Heston, and a Japanese Student Exchange group. Some of the other events planned included dinner for the host, cast and crew of the Bob Villa television show, documenting the renovations of the State Capitol. The exhibit files usually offer the following; several copies of guest lists, acceptance and declines, seating arrangements at functions and catering information. These records are part of accession 39023.
Arranged chronologically by date of event.
This series contains letters, faxes and e-mails of invitations to Governor Gilmore requesting his attendance at various events and most include letters of decline to those invitations. Some of the invitations are for speaking engagement at university graduations, Republican Party fund raisers, and to movie and television premiers of projects filmed in Virginia. These records are part of accession 38990.
Arranged chronologically by date.
This series provides thank you letters sent out by the administration for gifts received by the Governor from various constituents and heads of state. The records provide the name of the person giving a gift, administrative title, company address, comments where gift was given or how it was received, monetary value of the gift, written description of the gift and the recipient, Governor, First Lady or family member. This is part of Accession 38939
Arranged chronologically by date.
This series documents the activities of the Virginia Information Providers Network's creation and maintenance of the Governor's website. There are photo copies of the Governor's web page and a newsletter created by VIPN entitled the "VIPNet". There is information concerning the E-bay Auction of "In the Footsteps of George Washington" a tourism package sponsored by the Virginia Tourism Corporation offering a tourist dream trip to experience the "legacy of George Washington" in the Commonwealth. These records are part of accession 38939.
Arranged chronologically.
This series provides a listing of names, organizations and addresses used in mass mailings sent by the administration. These records include a listing of accredited, non-accredited and provisionally accredited schools. These records are part of accession 38939.
Arranged as received.
This series provides a listing of award recipients and contains mock up designs for the Patrick Henry Award certificate. The award offered to (as the certificate states) "distinguished and deserving citizens with unwavering commitment to justice and good government that was embodied by Patrick Henry". Recipients also received certificates of recognition. These records are part of accession 38939.
Arranged chronologically.
This series gives the outreach program instituted by the Governor and includes copies of the form letters sent to community volunteers thanking them for their assistance with community events. This program was established to reach out to local community leaders in order to gather information and obtain feedback concerning local issues. These records are part of accession 38939.
Arranged chronologically.
This series consists of copies of relevant retention schedules, and copies of transfer listings and finding aids to the records of previous governors that are now housed at the Library of Virginia. This information was sent to the office of Governor Gilmore for review by the Governor and his staff in order to provide examples of types of records that legally should be transferred to the Archives at the Library of Virginia. These records are part of accession 38939.
Arranged by dates of finding aids.
This series consists of a listing of interns applying to work for the administration. The listings provide names, addresses, telephone numbers, and includes their e-mail addresses, college attended, and notation of whether or not a resume has been received. These records are part of accession 38939.
Arranged as received.
These records document applications to the Governor's Fellows Program. These records are a reflection of a governor's program designed to select students from Virginia colleges to work in the Executive branch. The goal of the program is to offer exceptional students the experience of working in state government, while receiving funding provided by their school in the form of grants or financial assistance. These records may contain transcripts or other privacy protected information that has been sealed. Some files may contain the photograph of the student if accepted in the program. These records are part of accession 38939.
Arranged chronologically by year and alphabetically by name.
This series provides copies of official certificates of recognition signed by the Governor and the Secretary of the Commonwealth. The certificates duly note the Governor's recognition of accomplishments and achievements of individual causes, or organizations. The recognition generally covers a specific time period as requested by a person or organization. The certificates included in this series are mainly requests by individuals to have a letters signed by the governor that extend greetings and salutations for such events as high school reunions, family reunions and grand openings of new businesses on the behalf of the requesting individuals. (For additional certificates of recognitions see Accession 40169). These records are part of accession 38939.
Arranged chronologically by date.
This series consists of correspondence from the citizens and public officials of Virginia requesting assistance, sharing concerns and giving advice to the Governor. Each letter has cover sheet detailing constituent contact information and an assigned number use to track responses to individual letters. The cover sheet includes the date on which a letter has been properly responded to and eventually closed out of the system. Each letter also generally includes a copy of the response letter from the Governor or other assigned state agency official.
Topics of concerns to constituents during Governor Gilmore's tenure include citizens responses to no car tax initiative, tobacco settlement funds, National Rifle Association, health insurance, state government budget crisis and state employee layoffs, Martin Luther King/Robert E. Lee holiday, Hugh Finn medical intervention case, Confederate History month and museum funding issues. These records are part of accession 38938.
Also includes index on compact disk (Accession 39044) and Governor's calendar (Accession 39776).
Arranged chronologically by assigned tracking number.
Event files, 1998-2001, document events that the Governor attended. Each file contains a Scheduling Office form for the event that includes the name of the event, location, attire, press to attend, staff to attend, event contact information, reason for attendance with background notes, logistical instructions, special remarks, and related attachments, including the agenda. Files may also include initial invitation to the event, acceptance letter and other correspondence, press releases and announcements, programs, travel arrangement and logistics documentation, lists of guests/registrants/attendees, briefing memoranda, maps, programs, schedules, talking points and speeches, and background material related to the organization or person sponsoring the event. These files often contain useful information on issues and organizations and document reasons for decisions made to attend specific events.
Arranged chronologically.
Reading files, 1997-2001, contain copies of outgoing correspondence of Christopher J. Whyte, Director of Scheduling. The majority of the correspondence consists of letters of decline in respone to invitations to the Governor to attend events. Box 6 is from Accession 40174, Boxes 138-142 are from Accession 40173.
Arranged chronologically.
Calendar, 1997-2002, includes monthly calendar pages that include the Governor's appointments for each day.
Arranged chronologically.
Correspondence and memoranda, 1998-2001, of Chief of Staff M. Boyd Marcus, Jr.
Arranged chronologically.
Executive Orders, 1998-2001, are arranged numerically. Executive orders No. 47 and No. 81 were not transferred with this collection. Hard copy of executive orders were printed from compact disk.
Arranged numerically by executive order number.
Executive Orders are issued by the Governor to accomplish a specific purpose and have the full weight and effect of the law. Executive Memorandums allows the Governor to establish official policy and provide guidance and direction to state agencies without the memorandum having the effect of law. Certificates of recognition issued by the Governor recognized citizens, programs, anniversaries, and events. Certificates of recognition were also used to designate days, weeks and months for special observance in the Commonwealth.
Executive Orders, 1998-2001, are arranged numerically, and include original orders, copies of orders, drafts, and other background information related to the order. Certificates of recognition, 1998-2001, are arranged chronologically, and include copies of the certificates.
Executive order are arranged numerically. Certificates of recognition are arranged chronologically.